Event Planner (Hybrid)

Symetra

7d • Hybrid

About The Position

We are seeking a service‑oriented, detail‑driven professional with stellar communication skills to support Symetra’s Events & Travel team. This fast‑paced, dynamic role helps coordinate company‑wide internal and external meetings and special events. This includes internal team meetings, sales team client facing meetings, board of directors meetings, brand events, and other ad hoc meetings, plus departmental assistance with procurement, travel vendors, and sports sponsorship. The primary responsibility of this role will be to assist with all facets of Symetra events such as planning, tracking, execution, and post-event follow-up. Responsibilities will also include assisting with keeping accurate financial records for each event. This position will engage closely with all levels of management, business professionals, and external clients. Candidates must be able to travel frequently for onsite support domestically, and occasionally internationally, if needed.

Requirements

• High School Diploma required; college degree preferred.
• 2-5 years of cumulative, relevant experience
• Professional certifications or designations appropriate and relevant for this role.
• Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband."
• Internet Type:Fiber, Cable (e.g., Comcast, Spectrum), or DSL.
• Not Permissible:Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up.

Responsibilities

• Onsite travel to Bellevue, WA Corporate Office and the greater Seattle area as needed.
• Assist the Events Manager and broader Events & Travel team with planning and delivering the various meetings and events that Symetra hosts. This includes traveling to event locations domestically and internationally.
• Prepare RFPs and research hotels, meeting sites, restaurants, vendors and special event venues, while maintaining databases of contacts and details for future references.
• Build and manage communications for each meeting or event and answer questions from attendees.
• Create, test, and maintain custom websites and registration sites tailored to each meeting or event.
• Manage and track registrations and keep spreadsheets up-to-date.
• Serve as support or sometimes the primary contact for onsite events at the Symetra Events Center in Bellevue. This includes pre-event planning coordination, onsite management, catering facilitation, audio visual liaison, cleanup, and other tasks.
• Ensure events are completed on time, within scope, and with high attendee happiness. Onsite logistics run efficiently with minimal customer concerns and issues resolved quickly. Event delivery adheres to brand standards and operational procedures.
• Assist with vendor sourcing and relationship building to provide various options and price comparisons to result in the most favorable booking.
• Help ensure the appropriate logistics and arrangements are made for events (hotel rooms, special requests, meeting space needs, BEOs, transportation, decor, audio/visual needs, etc.).
• Track planning achievements for each event using project management software, Adobe Workfront.
• Collaborate with procurement team to order event supplies and Symetra logo’d items and/or gifts.
• Assist with tracking costs and attendee expensing by event, as needed.
• Collaborate with cross-functional teams on event-related needs such as community service projects, multimedia needs, communications, finance, etc. as needed.

Benefits

• Flexible full-time or hybrid telecommuting arrangements.
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%.
• Paid time away including vacation and sick time, flex days and ten paid holidays.
• Give back to your community and double your impact through our company matching.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED