Event Services Coordinator- PRN/As Needed

Pleasant View Retirement Community•Penn Township, PA

About The Position

Why Pleasant View Communities? Pleasant View Communities is a Life Plan Community nestled in the beautiful town of Manheim, Pa. Our resident-centered team is compassionate, caring, and dedicated to providing high-quality services at all levels of care. We understand that the happiness of our residents begins with the happiness of our people, which is why we offer our team competitive compensation and a benefits package with plenty of perks. Interested in learning more about Pleasant View and how you can make a difference? We are looking for an Events Services Coordinator who is passionate about their work. Shift Availability for Event Services Coordinator: Day or Evenings and Weekends PRN Benefits of Event Services Coordinator position: 403(b) Retirement Plan with 4% company match after 1 year if employment On-site Fitness Center and pool -- FREE for staff Unlimited referral bonuses; up to $3000 per referral At Pleasant View, we are committed to providing the best care and service to our residents and our team. Join a team that encourages and empowers everyone to lead with their hearts! We are proud to be an equal opportunity employer.

Requirements

Previous experience in events, hospitality, customer service, marketing, or administrative coordination.
Familiarity with social media platforms (Instagram, Facebook, TikTok), including posting and engagement.
Strong written and verbal communication skills.
Ability to create or curate content consistent with brand style and voice.
Highly organized with strong attention to detail and time management.
Able to work independently in a remote environment.
Availability for occasional evening or weekend events/tours.
Comfort with basic digital tools, event software, or CRM systems (training available).

Responsibilities

Serve as a primary contact for event inquiries via email, phone, and online platforms.
Respond to questions, share venue details, and guide prospective clients through the booking process.
Schedule and occasionally conduct venue tours (in-person or virtual).
Maintain inquiry logs, booking calendars, and accurate communication records.
Provide welcoming, professional customer service to all clients and guests.
Gather event details from clients and assist with logistics coordination.
Create or update event floorplans using provided tools or templates.
Prepare documentation for internal event preparation, including timelines and setup summaries.
Coordinate with the Events Director to ensure all event information is complete and accurate.
Support selects venue-hosted events and community programs as needed.
Assist with setup tasks, vendor check-ins, guest support, and event flow.
Represent the venue professionally at all public-facing events.
Assist with managing the venue’s social media accounts, including scheduling and posting content.
Create or curate content (photos, videos, captions) that highlight events and venue features.
Engage with followers, respond to comments/messages, and track basic analytics.
Support marketing materials, email communications, and promotional initiatives.
Contribute creative ideas to strengthening the venue’s visibility and community presence.