Executive Admin Assistant

Cook Systems • Phoenix, AZ

8d

About The Position

The Executive Administrative Assistant will provide high-level administrative support to the Office of the President and CEO and Core Leadership Team (CLT) members. This role requires excellent judgment, initiative, and the ability to manage diverse activities while ensuring proactive support for the CEO, CLT, and external constituents. The position requires confidentiality, flexibility, and the ability to work independently in a fast-paced environment, maintaining professionalism and attention to detail.

Requirements

• High school diploma or G.E.D.
• Minimum of 10+ years of executive administrative support experience, with at least five years supporting CEO/President/C-suite level.
• Strong technical skills, including proficiency in VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel), and DocuSign.
• Exceptional organizational skills and attention to detail.
• Effective communication skills, including grammar, writing, and the ability to proof and edit documents.
• Experience in event planning, especially for Board of Trustees meetings and activities.
• Flexibility to reprioritize tasks and handle multiple projects simultaneously.
• Availability to work non-regular hours and travel as required.

Nice To Haves

• Bachelor's degree in Business or related field preferred.
• Experience in a healthcare environment and knowledge of government programs (e.g., TRICARE, VA, Military Health System) is a plus.
• Prior experience in a high-profile setting and military service is a plus.

Responsibilities

• Manage daily administrative functions for the Office of the President and CEO and CLT, including scheduling, appointments, and maintaining calendars.
• Coordinate travel arrangements and itineraries, ensuring smooth logistics and the creation of detailed expense reports.
• Screen telephone calls, greet visitors, and handle correspondence, responding to routine inquiries and assisting with special requests.
• Organize meeting set-up and tear-down for internal and external meetings, including ordering meals and preparing materials.
• Compose and prepare business and personal correspondence, aligning with the President and CEO's communication style.
• Assist with special projects and written communications as requested by the President and CEO or CLT members.
• Conduct research and prepare summaries and reports on behalf of the department.
• Ensure adequate office supplies and proper functioning of office equipment.
• Coordinate onboarding requirements for new Executive Members or Consultants in collaboration with Human Capital.
• Serve as an internal and external liaison to achieve the objectives of the Office of the President and CEO or CLT.
• Perform other duties as assigned, ensuring regular and reliable attendance.

Benefits

• Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included.
• Protect what matters most with life, critical illness, and accident insurance through Unum—because your family’s security matters.
• Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent-care expenses your way.
• Our Health Gap Insurance through Sun Life helps cover unexpected costs, so you’re never caught off guard.
• Build your future with our 401(k) plan through The Standard. You’re eligible after just six months—because long-term success deserves a strong foundation.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED