Executive Administrative Assistant

Serrato Corporation • Little Rock, AR

11d

About The Position

Primary Position Objective Provides administrative support to the Center Director. Brief Description of Duties Composes routine and general type correspondence requiring knowledge of subject matter. Answers and screens incoming calls to Center Director's office and screens visitors. Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments. Reviews incoming and outgoing correspondence, distributes same, making notes as to action taken and follow up on commitments and assignments. Contact Directors to relay information from the Administrative Office. Edits correspondence from various departments written for Center Director's signature. Develops, modifies, and maintains comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office. Maintains reports control log; reminds management staff of pending due dates. Maintains significant incident report log; reminds responsible staff of pending due dates. Prepares special reports by pulling data from the Job Corps Suite of Applications. Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events. Attends meetings, prepares and distributes minutes of these meetings. Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from Serrato Corporation and DOL. Performs other duties as assigned.

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to handle multiple tasks and prioritize responsibilities.
• One year secretarial experience required.
• High School Diploma or GED required.
• Valid State Driver's License

Nice To Haves

• Associate's Degree in Business preferred.

Responsibilities

• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to Center Director's office and screens visitors.
• Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence, distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contact Directors to relay information from the Administrative Office.
• Edits correspondence from various departments written for Center Director's signature.
• Develops, modifies, and maintains comprehensive filing system.
• Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings, prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from Serrato Corporation and DOL.
• Performs other duties as assigned.

Benefits

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED