Executive Administrative Assistant

Blue Cross and Blue Shield of Kansas • Topeka, KS

8d • $27 - $34 • Hybrid

About The Position

Perform a variety of tasks aimed to optimize the time and performance of a Vice President. Tasks may involve acting as a first point of contact, dealing with correspondence, managing schedules, organizing meetings and appointments, controlling access to the Vice President, and participating in projects. “This position is eligible to work hybrid or onsite in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.” Are you ready to make a difference? Choose to work for one of the most trusted companies in Kansas. Why Join Us? Make a Positive Impact: Your work will directly contribute to the health and well-being of Kansans. Family Comes First : Total rewards package that promotes the idea of family first for all employees. Paid vacation and sick leave with paid maternity and paternity available immediately upon hire Professional Growth Opportunities: Advance your career with ongoing training and development programs. Dynamic Work Environment: Collaborate with a team of passionate and driven individuals in a work environment that promotes flexibility. Trust and Stability: Work for one of the most trusted companies in Kansas with over 80 years of commitment, compassion and community. Inclusive Work Environment: We pride ourselves on fostering a workplace where everyone is valued and respected. Benefits & Perks Base compensation is only one component of your competitive Total Rewards package Incentive pay program (EPIP) Health/Vision/Dental insurance 6 weeks paid parental leave for new mothers and fathers Fertility/Adoption assistance 2 weeks paid caregiver leave 401(k) plan matching up to 5% Tuition reimbursement Health & fitness benefits, discounts and resources

Requirements

• A high school education is required, Associate's or Bachelor's degree preferred.
• 3 years administrative experience preferred.
• Maintains discretion and confidentiality in relationships with leadership, staff, and Board members.
• Uses clear and effective verbal communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.
• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.
• Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
• Works with guidance (but not constant supervision) to review and create relevant, effective reports.
• Sedentary desk work
• Occasional lifting up to 20 lbs

Responsibilities

• Prepares tailored letters, emails, complex reports and agendas and minutes of meetings for approval.
• Prepares moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Schedules appointments, make arrangements for meetings and conferences, plans events, and organizes travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
• Assists in making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary.
• Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of leadership.
• Receives visitors and respond accurately and promptly to a broad range of questions and issues raised.
• Designs own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
• Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, listens attentively and takes an interest, keeps others well informed, and conveys information clearly, concisely, and professionally when speaking or writing.
• Prepares and distributes agenda and corresponding materials for assigned Board committee meetings.
• Takes accurate minutes and maintains all committee files.

Benefits

• Base compensation is only one component of your competitive Total Rewards package
• Incentive pay program (EPIP)
• Health/Vision/Dental insurance
• 6 weeks paid parental leave for new mothers and fathers
• Fertility/Adoption assistance
• 2 weeks paid caregiver leave
• 401(k) plan matching up to 5%
• Tuition reimbursement
• Health & fitness benefits, discounts and resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED