Executive Administrative Coordinator

OnHires•Lakewood, NJ

6d•$25 - $30•Onsite

About The Position

A fast-growing healthcare organization is seeking a highly organized and detail-oriented Executive Administrative Coordinator to support executive-level operations in a corporate backend environment. This is a high-visibility, high-accountability role supporting Executive Assistants and C-level leadership. We are looking for someone who thrives in a fast-paced environment and can manage multiple priorities with precision and professionalism. This role requires prior corporate office administrative experience.

Requirements

2–4 years of administrative experience in a corporate or healthcare office environment
Intermediate to Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, data organization)
Strong proficiency in Microsoft Outlook and Microsoft Office Suite
Demonstrated ability to manage multiple high-priority tasks simultaneously
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to work independently with minimal supervision

Nice To Haves

Experience supporting executive leadership
Experience using CRM or operational management systems

Responsibilities

Provide direct administrative support to Executive Assistants supporting C-level executives
Manage complex calendar coordination and scheduling logistics
Maintain and update data across multiple internal systems with high accuracy
Create, complete, and track templates, reports, and operational documents
Support CRM and internal systems management
Handle confidential and sensitive executive information with discretion
Ensure tasks and deliverables are completed accurately and on deadline