Executive Administrative Support

OMNI Consulting Solutions•Aurora, CO

2d•Onsite

About The Position

OMNI is seeking a highly dependable Executive Administrative Support to support Space Force or Air Force leadership with administrative operations. This role requires a professional who can optimize productivity, efficiency, and service quality while supporting leadership in a fast-paced operational environment. The ideal candidate blends strong organizational, technical, and business awareness with expertise in military personnel programs and administrative processes. This individual will work closely with leadership, cross-functional teams, and external agencies to ensure mission readiness, compliance, and operational excellence.

Requirements

Minimum 7+ years of experience in executive administrative support or military personnel management. 4+ years of Space Force or Air Force experience preferred.
Proven experience supporting leadership in administrative and personnel programs.
Experience with HR coordination, onboarding, travel requests (DTS), and calendar management.
Strong knowledge of military personnel systems such as MilPDS, vMPF, and myFSS.
Ability to work independently and collaboratively in a fast-paced operational environment.
Excellent organizational, communication, and problem-solving skills.
High level of professionalism and confidentiality when handling sensitive information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with military personnel databases and administrative systems.
Active Secret Clearance required.

Nice To Haves

Experience with task management systems (ETMS2 or similar) preferred.

Responsibilities

Manage and execute military personnel programs including evaluations, decorations, leave, duty status, UIFs, and in/out-processing.
Maintain personnel readiness data and ensure accuracy within personnel systems such as MilPDS, vMPF, and myFSS.
Track and coordinate performance reports and award packages to meet Space Force suspense timelines.
Serve as a primary advisor to leadership on personnel actions, administrative processes, and compliance requirements.
Review AF Form 2875 account access requests for completeness, accuracy, and cybersecurity compliance.
Provide executive administrative support including office management, HR coordination, travel requests (DTS), and scheduling leadership calendars.
Maintain official records, forms, and publications in accordance with records management directives.
Ensure compliance with Air Force and Space Force instructions, policies, and administrative standards.
Conduct administrative self-inspections and manage inspection checklists to support operational readiness.
Oversee task management actions using ETMS2 or similar tasking systems to ensure timely completion.
Provide direct support to unit leadership on personnel and administrative matters.
Coordinate unit programs such as newcomer orientation, sponsorship, and leadership All Calls.
Maintain unit rosters, recall rosters, and organizational charts.
Serve as the primary point of contact for internal and external coordination.
Track deployment readiness requirements including medical, training, and administrative documentation.
Coordinate with Unit Deployment Managers (UDMs) and functional managers to ensure personnel meet readiness timelines.
Assist with mobility processing, orders, and pre-deployment administrative requirements.
Provide front-line administrative and personnel support to service members.
Assist members with navigating personnel systems, documentation requirements, and administrative processes.
Coordinate with MPF, FSS, and other base agencies to resolve personnel issues.
Conduct routine audits of personnel systems and records to ensure accuracy and compliance.
Prepare reports, metrics, and briefings for leadership regarding personnel readiness and administrative performance.