Executive Administrator-Microsoft AI

Microsoft•New York, NY

5d•$33 - $66•Hybrid

About The Position

Microsoft AI is shaping the future of artificial intelligence—and we're looking for an Executive Assistant who thrives in a fast-paced, high-impact environment to join the team! In this role, you’ll support three Vice Presidents, acting as a strategic partner to keep priorities on track and operations running smoothly. You’ll manage complex calendars, drive business rhythms, and create seamless experiences for leaders and teams.This is more than an admin role—it’s about enabling impact at scale. You’ll collaborate across Microsoft and with external partners, anticipate needs before they arise, and bring structure to ambiguity. If you’re resourceful, proactive, and energized by working at the center of innovation, this is your opportunity to make a difference. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Starting January 26, 2026, MAI employees are expected to work from a designated Microsoft office at least four days a week if they live within 50 miles (U.S.) or 25 miles (non-U.S., country-specific) of that location. This expectation is subject to local law and may vary by jurisdiction.

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
Experience partnering with other Executive Assistants and Chiefs of Staff.
4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
3+ years of experience working in AI labs or similar fast-paced high-tech environments.
Willingness to work extended hours during critical business periods to ensure timely delivery of key outcomes.
Familiarity with headcount planning, budget tracking, and event management.
Ability to influence without authority and build deep cross-functional relationships.

Responsibilities

Meeting Coordination– Plan and execute leadership meetings, offsites, and team events with precision and creativity.
Travel Management – Coordinate domestic and international travel, creating detailed itineraries to maximize productivity.
Communication & Collaboration– Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections.
Rhythm of Business (ROB)– Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals.
Business Operations Support – Partner on headcount planning, onboarding, and team logistics; maintain budget and expense compliance.
Resource Planning– Manage office space assignments and resources to support team growth and efficiency.
Strategic Calendar & Time Management – Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities.
Event & Meeting Coordination – Plan and execute leadership meetings, offsites, and team events with precision and creativity.
Travel Management – Coordinate domestic and international travel, creating detailed itineraries to maximize productivity.
Communication & Collaboration – Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections.