Executive Administrator (ONSITE)

RTX•Marlborough, MA

5d•Onsite

About The Position

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. Collins Aerospace is seeking a highly organized, proactive, and detail-oriented Executive Administrator to provide comprehensive support to senior leadership. This role requires exceptional judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a strategic partner, ensuring efficient operations and seamless executive support. This is an onsite position located in Marlborough, MA

Requirements

Previous administrative experience supporting multiple executive leadership positions
Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Nice To Haves

Active and transferable Secret U.S. government issued security clearance
Proficient knowledge of Office 365
Experience with Outlook (Email and Scheduling), Concur (Travel and Expense), SAP, Tejas/Ariba (Office supply ordering), and Visitor Management System (VMS)

Responsibilities

Strong organizational skills to proactively manage priorities between Executive Director, General Manager, and her Leadership Team needs as well as Customer requirements
Manage complex scheduling across multiple time zones and prioritize conflicting requests
Obtain a great understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across the business.
Develop a collaborative relationship with the administrative staff within Mission Systems and proactively create a support infrastructure for effective coordination
Assist in the preparation of agendas, briefings, correspondences, presentations, and spreadsheets
Communicate professionally and courteously with stakeholders through clear written and verbal communication
Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools
Process expense reports and invoices in a timely manner in accordance with company policies and procedures
Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more
Schedule and coordinate logistical details for Customer Meetings and ensure paperwork is complete and aligned to support their needs
Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc.
Support the onboarding and personnel exit process
Order office supplies and perform other administrative/clerical and ad-hoc tasks, as assigned
Work collaboratively with other Strategic Communication Executive Administrative Assistants, Marlborough site administrative assistants, as well as Mission Systems Executive Administrative Assistants and provide back up support while others are out of the office
Manage time and priorities effectively while maintaining strong organizational practices and attention to detail to ensure customer needs are addressed promptly

Benefits

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program