Administrator Coordinator - Onsite

RTX • Tewksbury, MA

1d • Onsite

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. At Raytheon, the foundation of everything we do is rooted in our values and higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. Raytheon’s Integrated Solutions Modeling & Architecture (ISMA) is seeking an Administrative Coordinator. The Assistant will provide administrative support to department leaders and staff, and will be expected to work with others, building and maintaining relationships. The Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the leadership team and team members. A faster-than-average pace will be the norm for this position and a high attention to detail is critical, as work will often need to be handled quickly, correctly, and efficiently under general supervision, even when shifting circumstances might demand a reprioritization of tasks. Following up carefully, closely, and respectfully is required to ensure quality work products are delivered. This is an onsite role located in the Woburn or Tewksbury area.

Requirements

• Typically requires an AA/AS degree, Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• Experience with Microsoft Office - Outlook, Excel, Word and PowerPoint, SharePoint, Calendar management, Scheduling and Teams.
• Ability to obtain Secret U.S. government issued security clearance is required after start date.

Nice To Haves

• Excellent written and verbal communication skills, and the ability to interact effectively across all levels of employees, as well as communicate to external partners.
• Effective email and calendar management; managing complex schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently.
• Ability to exercise initiative and independent judgment in managing senior level schedules and the office’s daily activities
• Demonstrate the ability to adapt to changing schedules or priorities, and respond as necessary to manage completion of tasks and projects
• Must have the ability to organize and coordinate travel logistics, scheduling, meetings and multi-communication efforts

Responsibilities

• Provide administrative support to the group’s leadership team and employees.
• Maintain leaders’ calendar for meetings, events, offsites, conferences, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including travel and expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Facilitate meetings and drive slides or other material for zoom and/or in-person formats.
• Assist leadership team with travel arrangements and expense report processing to align with company policies and procedures.
• Handle new employee onboarding requirements as needed.
• Coordinate office moves within the Business Unit when required.
• Assist in maintaining company document repositories.
• Order office supplies and maintain stock.
• Perform other administrative and clerical duties as assigned.
• Review data entry and maintain accurate records.
• Create and prepare reports for management.
• Safeguard the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners.
• Work logistics around the classified conference rooms and classified VTC rooms.

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.
• Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.
• Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree