EXECUTIVE ASSISTANT, COMMERCIAL

PETERSON COMPANIES•Fair Oaks, VA

3d•Onsite

About The Position

Peterson Companies As one of the Washington, D.C. region’s largest privately owned real estate developers, Peterson Companies creates places that bring people together. With more than 60 years of experience, our diverse portfolio spans retail, residential, office, self storage, and industrial, reflecting a long-standing commitment to thoughtful development and lasting impact across the region. Who You Are: You are an energetic, personable, and dependable individual that enjoys working for a dynamic team responsible for the management and operations of a diverse portfolio of government, commercial office, and industrial properties across the Mid-Atlantic Region. You enjoy working for a company that has an active culture with excellent perks that foster work life balance. You are passionate about delivering world class customer service and fostering an environment of respect and inclusiveness. You enjoy engaging with a team to deliver results and meet deadlines but are also capable of independent work product delivery. You approach challenges with a positive attitude and tactful communication. What You Bring: Bachelor’s Degree preferred but not required. At least 3 years of work experience, preferably in the commercial real estate industry. Excellent communication and business writing skills. Adept in using Microsoft Power Point, Excel, Word, Outlook, Teams, and Adobe Acrobat. Ability to multitask, exercise sound judgment, and maintain a high level of confidentiality and tact. Experience managing Outlook calendars, meetings, and expenses. Self-motivated and able to work with minimal direction and within deadlines. Ability to collaborate across departments and work within a team structure. Highest levels of integrity, work ethic, and dependability. Impeccable attention to detail. Aptitude for learning, positive attitude, and a commitment to excellence. Key Responsibilities Provide administrative support to the Senior Vice President, Vice President, and other senior department managers including calendar management/scheduling, preparing expense reports and other administrative functions. Meeting and event planning for department meetings, team building events, training, and other business events. Prepare business presentations and reports. Maintain physical and digital files. Review, prepare and revise business documents as requested. Assist with recruiting efforts by preparing job descriptions, screening resumes, scheduling interviews, and tracking applicant status. Manage permit applications including preparing submissions, making payments, tracking permit status, and distributing permit review comments and responses. Maintain and periodically update department Standard Operating Procedures, Emergency Response Plans, and other similar documents. Prepare and maintain lease abstracts and contract summaries. Maintain property summaries for all operating properties and coordinate with Property Managers to keep them up to date. Track annual real estate tax assessments for all operating properties, compare them with annual valuations, and coordinate real estate tax appeals with consulting firms. Conduct research projects as requested. Facilitate the execution and delivery of legal documents. Manage check requests, purchase approvals, and invoice processing as required. This position is an in-office position in Fairfax, VA with regular hours of 8:00 am to 5:00 pm with a one-hour lunch break, Monday through Friday, with the ability to work from home on Fridays in accordance with company policy. Peterson Companies is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status, age, genetic information, marital status, or any other basis protected by law.Qualifications

Requirements

At least 3 years of work experience, preferably in the commercial real estate industry.
Excellent communication and business writing skills.
Adept in using Microsoft Power Point, Excel, Word, Outlook, Teams, and Adobe Acrobat.
Ability to multitask, exercise sound judgment, and maintain a high level of confidentiality and tact.
Experience managing Outlook calendars, meetings, and expenses.
Self-motivated and able to work with minimal direction and within deadlines.
Ability to collaborate across departments and work within a team structure.
Highest levels of integrity, work ethic, and dependability.
Impeccable attention to detail.
Aptitude for learning, positive attitude, and a commitment to excellence.

Nice To Haves

Bachelor’s Degree preferred but not required.

Responsibilities

Provide administrative support to the Senior Vice President, Vice President, and other senior department managers including calendar management/scheduling, preparing expense reports and other administrative functions.
Meeting and event planning for department meetings, team building events, training, and other business events.
Prepare business presentations and reports.
Maintain physical and digital files.
Review, prepare and revise business documents as requested.
Assist with recruiting efforts by preparing job descriptions, screening resumes, scheduling interviews, and tracking applicant status.
Manage permit applications including preparing submissions, making payments, tracking permit status, and distributing permit review comments and responses.
Maintain and periodically update department Standard Operating Procedures, Emergency Response Plans, and other similar documents.
Prepare and maintain lease abstracts and contract summaries.
Maintain property summaries for all operating properties and coordinate with Property Managers to keep them up to date.
Track annual real estate tax assessments for all operating properties, compare them with annual valuations, and coordinate real estate tax appeals with consulting firms.
Conduct research projects as requested.
Facilitate the execution and delivery of legal documents.
Manage check requests, purchase approvals, and invoice processing as required.