Executive Assistant - Commercial Team
About The Position
As an Executive Assistant at Thermo Fisher Scientific, you'll support the Vice President, Commercial North America, BID and other senior leadership team members in their mission to make the world healthier, cleaner and safer. This will support the BID Commercial business unit that is responsible for driving commercial success and growth within the Biosciences Division. We work closely with customers to understand their needs and provide tailored solutions that advance their research and development efforts. You'll serve as a trusted partner to these executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.
Requirements
- High school diploma required.
- Minimum of 5 years of executive administrative experience, or Bachelor's Degree plus 2 years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Ideally have worked with a Sales and Marketing Function that is fast paced and comfortable with supporting regular travel and agile, remote teams
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with ability to handle multiple competing priorities
- Exceptional written and verbal communication skills with impeccable attention to detail
- Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
- Strong interpersonal skills and ability to interact professionally with all levels of the organization
- Experience coordinating complex international travel and managing visa requirements
- Proven experience working independently to solve problems creatively
- Ability to anticipate needs and take initiative in a dynamic environment
- Flexibility to provide occasional support outside standard business hours
- Proficiency with expense reporting systems (e.g. Concur)
- Experience in calendar management across multiple time zones
- Strong project management and event planning capabilities
- Collaborative mindset with ability to work effectively in a matrix organization
Nice To Haves
- Preferred Fields of Study: Business, Secretarial Science, or related field
Responsibilities
- Managing complex calendars
- Coordinating travel
- Ensuring seamless communication across the organization
- Managing confidential information
- Handling multiple high-priority tasks
- Collaborating with teams
- Coordinating meetings and events
- Managing special projects to completion
- Delivering outstanding administrative support that enables executives to focus on strategic priorities
Benefits
- We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits!
- Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects.
- We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.
- A choice of national medical and dental plans, and a national vision plan, including health incentive programs
- Employee assistance and family support programs, including commuter benefits and tuition reimbursement
- At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
- Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
- Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
