Executive Assistant - Global Broking Management

ICAP•New York, NY

About The Position

Group Overview: The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform. The Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist. Role Overview: The primary focus of the role will be to manage extensive diary management, complex travel arrangements and acting as an initial point of contact for all enquiries and guests. You will be calm under pressure, have a problem solving attitude and proficient with multi-tasking.

Requirements

Ability to prioritise workload and multi-task, unsupervised and independently
Personable with the ability to develop strong working relationships at all levels
Flexible approach to work - ability to adapt to a range of tasks
Proactive and highly engaged
Excellent attention to detail
Ability to work under pressure
Advanced MS Office skills
High level of integrity and display values in alignment with the organisation’s principles
Absolute discretion and confidentiality is essential
Willingness to take on additional responsibilities and/or new projects.
Hands-on problem solver and team player – coordinate across departments
Excellent organisational skills – prioritise work according to deadlines
Confident and professional writing skills, including ability to draft correspondence on behalf of senior leaders, and knowledge of etiquette for formal correspondence
Sensitive to other peoples’ work pressures
Able to communicate effectively across all levels
Plenty of initiative. Ability to research and find specific facts quickly
Develop an understanding of team objectives in order to work pro-actively
Strong computing skills: intermediate Word; PowerPoint; Outlook; Visio; Adobe
Solid understanding of a fast paced PA position

Nice To Haves

Previous Financial Services EA/PA experience

Responsibilities

Support numerous executives including, but not limited to, the CEO of Global Broking and CEO,NeWCO and back-up coverage for CEO-Global Broking, Americas; provide adhoc coverage for other senior leaders as required.
Manage outlook calendars, arrange conference call and schedule meetings in multiple time zones and effectively resolve scheduling conflicts
Coordinate complex travel, meeting schedules and itineraries
Setting meeting agendas and minute taking
Preparing, reconciling and submitting travel and corporate expenses
Meet and greet, liaising with visitors including analysts, shareholders, lenders
Maintaining relationships with internal and external stakeholders at senior level
Answer and screen calls and direct calls to appropriate parties or take messages.
Work on presentations for the senior leadership team
Preparing and distributing information packs and presentations
Collating documents ahead of meetings
File and retrieve corporate documents, records and reports.
Perform general office duties such as ordering supplies and arrange for equipment maintenance.
Providing support on technology e.g. for presentations video/tele conferencing
Act with integrity and due skill, care and diligence in carrying our duties.
Ad hoc duties & projects as required