Executive Assistant, Global Executive Support
About The Position
QAD is building a world-class SaaS company, and we are growing. We are looking for talented individuals who want to join us on our mission to help solve relevant real-world problems in manufacturing and the supply chain. This role is on-site in Miami's Brickell district. The selected candidate must have full work authorization already in effect in the U.S. No Visa sponsorship available. We are seeking a highly motivated, tech-forward Executive Assistant to a Top Tech Leader. This is a strategic, high-impact role for an individual who redefines executive support by leveraging modern, AI-driven efficiency. You will act as a true partner, anticipating needs before they arise and ensuring the entire leadership operation runs at Champion Pace. This role is centered on elite-level logistics and administrative precision, requiring a polished professional who thrives in a fast-paced, high-growth tech environment.
Requirements
- Experience: 5+ years of C-Suite or high-level Executive Assistant experience, preferably within a high-growth software or tech company.
- AI Literacy: Hands-on experience and a personal subscription to AI agents/tools to automate mundane tasks and data workflows.
- Location: Ability to be on-site in the Miami (Brickell) office daily to manage operations and support the executive presence.
- Availability: Flexible and "on-call" 24/7 to support a high-velocity global schedule.
- Tech Stack: Expert proficiency in G-Suite, Slack, Zoom, Microsoft 365 (Teams), and various travel/expense management systems.
- Soft Skills: High discretion, a "no task too small" attitude, and the "presence" required to represent the head office to clients and executives.
Responsibilities
- Complex Travel & Logistics: Own end-to-end domestic and international travel strategy. This includes flight bookings, check-ins, and ensuring ground transportation is waiting upon arrival. You are the "fixer" who resolves travel disruptions in real-time.
- Calendar & Correspondence Management: Manage high-volume, complex calendars and confidential correspondence. You will strategically protect the executive's time, prioritizing "deep work" and high-stakes meetings across global time zones.
- Financial Operations & Expense Reporting: Execute seamless expense reporting, reconciliation, and budget tracking for the executive office with 100% accuracy.
- Cross-Executive Support: While primarily supporting a top tech leader, you will provide administrative assistance to other members of the executive team as needed to optimize regional leadership operations.
- Miami Hub Management: Act as the central point of contact for our Brickell (Miami) office. Oversee facilities and vendor management to ensure the environment is "client-ready" and reflects our brand standards.
- AI-Enhanced Efficiency: Proactively utilize AI tools (Gemini, ChatGPT, Claude) for meeting transcription, summarization, and workflow automation to maintain a competitive edge.
Benefits
- Your health and well being are important to us at QAD. We provide programs that help you strike a healthy work-life balance.
- Opportunity to join a growing business, launching into its next phase of expansion and transformation.
- Collaborative culture of smart and hard-working people who support one another to get the job done.
- An atmosphere of growth and opportunity, where idea-sharing is always prioritized over level or hierarchy.
- Compensation packages based on experience and desired skill set
- U.S. benefits package includes medical, dental and vision coverage, a 401(k) plan with company match, short-term and long-term disability coverage, life insurance, paid-time off, parental leave, and well-being programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
