Executive Assistant I

Kimberly-Clark • Chicago, IL

23h • Hybrid

About The Position

Executive Assistant I Job Description You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule, and ensure the executive is aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to ensure smooth operation of the office. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business. In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. About Us Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you. At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. Led by Purpose. Driven by You. About You You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. You love what you do, especially when the work you do makes a difference.

Requirements

• High School Diploma
• 3+ years of administrative work experience supporting an executive
• Ability to multi-task in a fast-paced environment
• Advanced computer skills using Outlook, Windows, Word, Excel, Power Point and SharePoint
• Strong written and oral communication skills
• A demonstrated attention to detail, strong analytical and organization skills
• Demonstrate ability to act independently, organize workload, set priorities, work well under deadline pressure, adapt to change, and handle confidential material
• Ability and willingness to work overtime on an occasional basis to meet workload demands
• Experience arranging complex travel, meetings, catering, and general office organization

Nice To Haves

• Associates or Bachelor's Degree
• Previous experience with SAP and K-C Marketplace
• High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination

Responsibilities

• Update, organize, and coordinate meetings
• Assist with events including finding a location, ordering food, meeting with location on details, attending the events to provide support, prepare materials, and other needs for a successful event
• Assist with travel arrangements including booking of flights, hotels and car reservations and other documents as required for staff to travel
• Complete and submit expense reports
• Maintain department calendars
• Maintain strong interpersonal relationships with employees at all levels of the organization
• Prepare and review reports, spreadsheets, presentations, and finished documents relevant to supervisor’s assignment
• Work effectively using Windows, Word, Excel, PowerPoint, SharePoint and/or other software as required
• Develop and maintain effective business contacts with vendors and services
• May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishments of business objectives and professional development
• Coordinate logistics for various leadership meetings as required; including yearly team meeting for 100+ attendees off-site
• Responsible for Purchase Order requests and maintenance using the KC Marketplace system
• Professionally respond to executive and other communications
• Maintain effective communication with customers
• Purchase Order Management
• Schedule and coordinate candidate interviews
• Facilitate K-C Employee Onboarding
• Contingent Worker Management in Workday
• Serve as a general contact for team questions

Benefits

• Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
• Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED