Executive Assistant II

TENDERLOIN NEIGHBORHOOD DEVELOPMENT CORPORATION•San Francisco, CA

13d•Hybrid

About The Position

You will work in close collaboration with the Chief Executive Officer (CEO) providing administrative and operational support. This role requires a high degree of organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The individual in this position serves as a crucial support system for the CEO, playing a role in day-to-day operations, communication, and strategic initiatives. Additionally, the proactive nature of the support, such as anticipating needs and cultivating relationships, highlights the importance of being proactive and forward-thinking in this role.

Requirements

Excellent organizational skills and attention to details.
Ability to handle multiple tasks concurrently, including highly detailed work.
Excellent interpersonal and communication skills, both verbal and written
Professionalism in dealing with diverse groups of people, including Board members, senior leadership, staff, community leaders, and vendors
Ability to work independently and keep pace with a fast-moving CEO
Ability to analyze and solve problems.
Ability to perform highly detailed work on multiple tasks under pressure.
High degree of professionalism maintaining confidentiality, discernment, and judgment.
Excellent computer skills which include proficiency in office productivity tools, project management software and relevant applications.
Ability to lift to 20 pounds occasionally
Significant executive support experience, including supporting C-level executives.
Expert proficiency Microsoft Office
Technical proficiency and problem-solving skills related to cloud-based environments (web-based applications)
Exceptional organizational skills and impeccable attention to detail
Strong verbal and written communication skills

Nice To Haves

Nonprofit board experience is highly preferred.

Responsibilities

Manage the CEO’s email and calendar.
Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
Complete a broad variety of administrative tasks that facilitate the CEO leadership role.
Assist in special projects, design and produce complex documents, reports, and presentations.
Collect and prepare information for meetings, compose correspondence, maintain contact lists, make travel arrangements, and handle expense and mileage reports.
Act as liaison and provide support to the CEO.
Arrange and handle logistics for meetings and events, including scheduling, drafting agendas, preparing presentation materials, and recording meeting minutes.
Act as liaison and provide support to the Board of Directors.
Arrange and handle logistics for Board meetings and events; schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meetings minutes on behalf of Board Secretary.
Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Serve as primary point of contact for internal and external clients on all matters pertaining to the CEO's.
Work closely with CEO's to stay informed of upcoming commitments and deadlines.
Anticipate the needs of the CEO’s advance of meetings, conferences, etc.
Coordinate Executive Management Team meetings in collaboration with others
Follow up on contacts made by the CEO to cultivate ongoing relationships.