Executive Assistant II

Wesco•Pittsburgh, PA

22h

About The Position

As Executive Assistant II, you will manage complex logistical, project, and administrative duties for the Executive Vice President/Chief Financial Officer (EVP/CFO), including research and presentation preparation, Board support, travel and event logistics, and meeting and calendar management. You will work with the Executive Leadership Team and partner with the Administration Team across the organization as needed and may train or supervise clerical staff. This role requires discretion, confidentiality, and familiarity with the organization’s operations, procedures, people, and technical/business terminology.

Requirements

High school diploma or equivalent required; associate degree or college diploma preferred
Minimum of 5 years of administrative management experience; 7 years preferred
Strong interpersonal and relationship‑management skills
Proven ability to manage confidential information with professionalism
Highly effective at managing multiple priorities in a fast paced environment
Excellent written and verbal communication skills with internal and external stakeholders, including senior leaders and board members
Demonstrated ability to manage complex projects and coordinate across initiatives to ensure timely follow‑through
Exceptional attention to detail and commitment to accuracy
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and internet-based tools
Resourceful, proactive, dependable, and able to exercise sound judgment and discretion
Willingness and ability to travel up to 25%

Responsibilities

Proactively manage the CFO’s priorities across senior leadership, staff, external partners, field commitments, and the Board of Directors
Align and triage incoming requests to ensure effective planning and execution
Apply project management practices, as needed, to track and advance ongoing initiatives
Maintain systems and tools to support effective CFO outreach and meeting management
Oversee internal and external communications on behalf of the CFO, including drafting and proofreading correspondence
Coordinate Senior Leadership Team meetings and Board-related activities and materials
Plan and execute logistics for meetings, events, conferences, and travel (onsite and offsite)
Maintain accurate and up to date CFO contact databases
Manage the CFO’s calendar, including screening and prioritizing meeting requests
Prepare and communicate clear travel itineraries and related documentation
Coordinate timely expense reporting and reconciliation for the CFO
Manage the preparation and distribution of Board and Board Committee materials
Develop and/or edit PowerPoint presentations for CFO speaking engagements, including visual representation of key concepts
Prepare, edit, and format reports and other materials, as needed
Conduct research in support of presentations, meetings, and special projects
Provide general administrative support and complete additional projects as needed