Executive Assistant IV

Warner Bros. Discovery•Burbank, CA

About The Position

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role The Executive Assistant provides high-level, strategic administrative support to the Chairperson & CEO of Warner Bros. Film Group. This is a highly visible, mission-critical role requiring exceptional judgment, discretion, and organizational excellence. The ideal candidate is a seasoned career Executive Assistant who operates as a trusted partner and gatekeeper, anticipates needs, manages complexity with calm authority, and represents the Office of the Chairperson & CEO with the utmost professionalism. Your Role Responsibilities Represents the office of the Chairperson and CEO with discretion and professionalism.

Requirements

Minimum of 5+ years providing administrative support to a senior-level executive (C-suite or equivalent).
Previous entertainment industry assistant experience required.
Demonstrated experience supporting high-profile executives in fast-paced, high-pressure environments

Responsibilities

Represent the office of the Chairperson and CEO with discretion and professionalism.
Own and proactively manage a complex, high level executive calendar, including scheduling and prioritizing internal and external meetings, identifying conflicts, anticipating needs, and recommending solutions.
Coordinate all domestic and international travel logistics, including flights, accommodations, itineraries, and last-minute changes.
Act as a strategic gatekeeper, prioritizing requests, tracking commitments, and ensuring follow-through on executive obligations.
Prepare, review, and organize briefing materials, agendas, talking points, memos, and correspondence in advance of meetings.
Interface regularly with senior executives, filmmakers, talent, agents, and key stakeholders across the Warner Bros. Film Group and external partners.
Manage incoming communications (email, phone, mail) and respond or handle appropriately.
Coordinate gifts, special shipments, and high-touch outreach as directed.
Create and maintain reports, schedules, tracking tools, and matrices to support executive priorities.
Process expense reports accurately and on time.
Support special projects, presentations, and initiatives as assigned.
Order office supplies and manage administrative logistics as needed.
Remain flexible and available to provide support during evenings and weekends, as business needs require.