Executive Assistant & Office Manager

Brown Advisory•Richmond, VA

4d•$70 - $85•Onsite

About The Position

Brown Advisory is seeking a professional, energetic, and self‑motivated Executive Assistant to provide high‑level administrative support to senior leaders within our Private Client business and the Virginia market. This individual will work closely with senior partners, portfolio managers, and colleagues across offices, serving as a trusted partner who brings organization, proactive thinking, and exceptional client service to every interaction. We are looking for someone who: Has a positive, service‑oriented attitude and takes pride in providing impeccable support to colleagues and clients. Is organized, thorough, and accurate, with the ability to manage multiple priorities while maintaining exceptional attention to detail. Is adaptable and ambitious, eager to take on new assignments and support the broader team as needs evolve. Is proactive—anticipating needs, asking thoughtful questions, and identifying solutions before issues arise. Works independently, follows tasks through to completion, and seeks guidance when needed. Exercises professional maturity, tact, and discretion when handling confidential or sensitive information. Communicates clearly and professionally, both verbally and in writing. Builds strong relationships across teams and offices, contributing to an inclusive and collaborative culture. Your primary duties and responsibilities will include, but are not limited to:

Requirements

Minimum of 3+ years of administrative support experience; experience supporting senior leaders preferred.
Bachelor’s degree preferred.
Advanced Microsoft Office skills (Word, Excel, PowerPoint) and the ability to learn firm‑specific systems, including Salesforce.
Superior written and verbal communication skills.
Strong organizational skills with exceptional attention to detail.
A proactive, adaptable, and resourceful mindset with a desire to continuously improve processes.
Ability to work independently, follow tasks through to completion, and seek guidance when needed.
Professional maturity, discretion, and sound judgment in handling sensitive and confidential information.
Ability to work full‑time in the Richmond office.
Applicants must be authorized to work in the United States without the need for current or future employer-sponsored work authorization (e.g., H-1B , O-1, F-1 (OPT), TN, or any other non-immigrant visa classifications that require employer support or sponsorship).

Responsibilities

Provide executive‑level support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of materials and presentations.
Serve as a primary point of contact for clients, prospects, and colleagues, ensuring timely, professional communication and maintaining strict confidentiality.
Manage Salesforce entries and reporting, including contacts, activities, opportunities, and basic support for colleagues in the Richmond office.
Coordinate internal and external events, including scheduling, catering, logistics, and vendor relationships.
Support office operations such as mail and check processing, food service oversight, and maintaining organized action‑item lists with regular status updates.
Assist with onboarding new team members by scheduling introductions and integrating them into team routines.
Track key projects and deliverables, follow up with stakeholders, and support special initiatives, proposals, and process improvements.
Build strong working relationships across teams and proactively identify opportunities to support colleagues and enhance team efficiency.