Executive Assistant / Operations Coordinator
About The Position
Universal Home Services is a family-owned group of service companies serving our community with excellence since 2005. Our companies include plumbing, electrical, and remodeling, and we are expanding our home service divisions built on honesty, integrity, professionalism, and strong customer care. We are a fast-paced, growing company seeking a highly organized, proactive person to support leadership, ensure follow-through, and keep projects and priorities moving. Position Summary This is not a passive administrative role. We are looking for someone who is organized, assertive, detail-oriented, and able to take initiative. The right person will help leadership stay focused, keep meetings and administrative projects on track, follow up on action items, and support daily operational needs across the business. This role is ideal for someone who enjoys bringing order to fast-moving environments, solving problems, and making sure nothing falls through the cracks.
Requirements
- Strong organizational and follow-through skills
- Ability to manage multiple priorities in a fast-paced environment
- Confident, professional communicator
- Detail-oriented and dependable
- Strong problem-solving ability
- Comfortable using Google Workspace, spreadsheets, email, and scheduling tools
- Able to work in person and move between Clinton Township and Waterford as needed
Nice To Haves
- Experience as an executive assistant, office manager, project coordinator, or operations support role
- Experience in a service business, construction-related company, or fast-paced office environment is a plus
- Experience supporting leadership or coordinating multiple departments is preferred
Responsibilities
- Coordinate and support weekly leadership and project meetings
- Track action items and follow through with team members on deadlines and next steps
- Help organize and document systems, procedures, and SOPs
- Assist with hiring coordination, interview scheduling, and onboarding tasks
- Support the owner and leadership team with scheduling, communication, and project follow-up
- Communicate with team members, vendors, and internal departments in a professional and timely manner
- Help identify operational gaps and assist in keeping priorities organized
- Maintain files, reports, and records in an accurate and organized way
- Provide administrative and coordination support for company initiatives and special projects
Benefits
- Health insurance
- 401(k)
- Paid time off
- Paid holidays
- Opportunity for growth within a growing organization
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
