Executive Operations Assistant

Virginia Information Technologies Agency • Richmond, VA

9d • $88,000 - $95,000 • Hybrid

About The Position

The Virginia Department of Taxation is seeking a highly skilled, detail‑oriented, and proactive Executive Assistant to support the Chief Information Officer (CIO) within the Office of Technology. This role is ideal for a professional who thrives in a dynamic environment, excels at coordinating complex workstreams, and enjoys serving as a trusted partner to senior leadership.

The Executive Assistant will provide high‑level administrative, operational, and strategic support to ensure the smooth functioning of the Office of Technology. This position plays a key role in enabling the agency’s technology initiatives that support our mission to deliver high‑quality service to the public.

This is an excellent opportunity for a motivated professional who enjoys complex coordination, values teamwork, and is committed to supporting public service through technology. If you are organized, adaptable, and ready to contribute to a mission‑focused agency, we invite you to apply.

This position is located in our Central Office in downtown Richmond, Virginia.

This position is eligible for a hybrid telework schedule.

Requirements

• Proven ability and experience with administrative and executive-level support.
• Project coordination skills and demonstrated ability to assist with project planning, tracking milestones, and maintaining documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint).
• Organizational skill and strong ability to manage multiple priorities, deadlines, and deliverables in a fast-paced environment.
• Excellent written and verbal communication skills for preparing reports, presentations, and correspondence.
• Proven ability to review, edit documents for accuracy and quality, as well as the ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to identify issues and propose solutions to improve administrative processes and workflows.

Nice To Haves

• Advanced skill and knowledge in Business Administration, Project Management, or related field
• Familiarity with project management methodologies (e.g., Agile, Waterfall) and tools (e.g., MS Project, Jira).
• Experience supporting procurement processes and vendor coordination.
• Prior experience working in a government or public-sector environment.
• Experience with data visualization tools (e.g., Power BI) or advanced Excel functions for reporting and dashboards.

Responsibilities

• Provide comprehensive administrative support to the CIO and technology leadership, including calendar management, scheduling, meeting coordination, and travel planning.
• Serve as a primary point of contact for the executive office, triaging inquiries and redirecting matters as appropriate.
• Prepare, review, and edit correspondence, reports, briefing documents, presentations, and meeting agendas.
• Track action items, deadlines, and deliverables to ensure timely completion and alignment with defined requirements.
• Maintain strict confidentiality and handle sensitive information with professionalism and discretion.
• Support technology projects by tracking milestones, coordinating meetings, and preparing status updates.
• Help develop and maintain reports, dashboards, presentation materials, and documentation for strategic initiatives.
• Assist with compliance‑related activities, including audits, public records requests, and legislative or oversight inquiries.
• Coordinate across IT teams, business users, vendors, and agency leadership to ensure consistent communication.
• Maintain organized project documentation, including charters, plans, RAID logs, and decision logs.
• Support go‑live and cutover activities, including rollback planning and coordination.
• Oversee logistics for internal and external meetings, including technology leadership forums, interagency collaborations, and vendor engagements.
• Manage meeting preparations, coordinate communications, and ensure timely follow‑up on action items.
• Support procurement and contract‑related administrative processes in partnership with finance, procurement, and legal teams.
• Maintain organized electronic and physical filing systems in accordance with records retention requirements.
• Assist with onboarding and offboarding activities for Office of Technology staff.
• Maintain project dashboards, trackers, and reporting tools to support office operations.

Benefits

• Job stability and quality of life! Enjoy your work/life balance with flexible schedule options and up to two days of telework per week.
• 12 Paid State holidays on top of vacation, sick, volunteer, and personal leave!
• Comprehensive and affordable health benefits.
• Got student loans? You may be eligible for the Public Service Loan Forgiveness program
• Participation in the Virginia Retirement System, VA 457 Deferred Comp, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed