Executive Assistant Operations Manager
About The Position
Marcus & Millichap is the nationâs leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property. Marcus & Millichap, one of the nationâs leading commercial real estate investment services companies, with more than 2,000 investment sales and financing professionals across 80+ offices throughout the United States and Canada, is seeking an Executive Assistant/Operations Manager based in our Encino office. This is an opportunity to join an award-winning senior investment sales team, with significant opportunities for professional growth within one of the nationâs largest commercial real estate investment brokerages. This role will support one of the firmâs top-producing teams and will be responsible for managing the day-to-day operational functions necessary to service an active deal pipeline while also overseeing strategic initiatives that support the continued growth and scalability of the business The base range for this role is $28.00â $48.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-jurisdictional employer and posted compensation ranges are provided in good faith for compliance with all relevant pay-transparency regulations.
Requirements
- We are seeking a highly organized, efficient, and detail-oriented professional who thrives in a fast-paced, transaction-driven environment.
- 3â7+ years of experience in commercial real estate as an assistant or operations manager
- Proficiency in Microsoft Word and PowerPoint
- Solid understanding of Microsoft Excel, including familiarity with spreadsheet formulas
- Proven ability to work effectively in a collaborative team environment
- Strong planning, organization, and prioritization skills
- Ability to manage multiple complex projects simultaneously while working under pressure to meet deadlines
- Self-motivated, team-oriented, and capable of handling multiple responsibilities concurrently
Nice To Haves
- Working knowledge of Adobe InDesign is a plus
Responsibilities
- Preparation of materials required for Pricing Analyses and Offering Memorandums, including financial analysis spreadsheets and written content.
- Detailed review of all client-facing materials prior to distribution, including Pricing Analyses and Offering Memorandums.
- Posting and management of marketing materials across multiple online listing platforms and marketing channels.
- Coordinate with graphic designers to ensure marketing materials are completed accurately and on schedule.
- Draft professional correspondence to prospective clients and investors.
- Support marketing initiatives, including preparation and distribution of sales reports and client communications.
- Work collaboratively with the team on client presentations, meetings, and strategic initiatives to win, execute, and close new business.
- Conduct research and data collection for Pricing Analyses, Offering Memorandums, and other client deliverables.
- Create spreadsheets and data tables in both Word and Excel.
- Prepare all materials and supporting documentation necessary for client meetings and presentations.
- Provide operational and administrative support to the sales team as necessary.
- Ensure efficient workflow and communication across the team, maintaining detailed follow-through as required.
- Oversee, manage, and implement best practices across functions including transaction management, social media, marketing, and business operations.
- Assist with implementation of brand growth initiatives focused on increasing revenue.
Benefits
- Health, dental, and vision insurance
- Paid time off and paid holidays
- 401(k) retirement plan with employer matching contributions
- Life and disability insurance
- Employee Assistance Program (EAP) and wellness resources
- Benefits eligibility, coverage, and employer contributions may vary based on position, employment status (full-time or part-time), location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
