Executive Assistant - R&D Senior Leadership

Jobgether

17h • $92,000 - $105,000 • Remote

About The Position

The Executive Assistant will provide high-level support to senior R&D leaders across Engineering, Product, and Infrastructure & Security, ensuring executives can focus on strategic priorities and operational excellence. This role is responsible for complex calendar management, cross-functional meeting coordination, travel planning, expense oversight, and departmental offsite execution. It operates within a collaborative and fast-paced remote environment, partnering closely with peers and other teams to streamline workflows and maintain operational efficiency. The ideal candidate anticipates needs, resolves conflicts proactively, and contributes to improving executive support systems. This position offers the opportunity to make a significant impact on the effectiveness of senior leadership while working in a dynamic, innovative, and fully remote team setting.

Requirements

• 5+ years supporting senior leaders (Sr Director/VP/SVP), ideally in technical functions such as Engineering, Product, or Infrastructure/Security.
• Demonstrated excellence in high-volume calendar and meeting management in a fully remote environment using tools such as Google Calendar, Slack, and Zoom.
• Strong familiarity with technical workflows, terminology, and processes, including incident response, product launches, roadmaps, and hiring cycles.
• Experience managing budgets and acting as a financial steward for departmental or team initiatives.
• Exceptional written communication and follow-through skills with a high level of attention to detail.
• Strong project management capabilities, ownership mindset, and ability to prioritize effectively under pressure.
• High professionalism, discretion, and ability to handle confidential information with judgment.

Nice To Haves

• Experience in remote-first SaaS environments, process improvement initiatives, and complex interview scheduling.

Responsibilities

• Manage complex, high-volume calendars for multiple senior R&D leaders, prioritizing time strategically and maintaining meeting hygiene.
• Coordinate internal and external meetings across time zones, including technical reviews, leadership syncs, interviews, and partner/customer engagements.
• Handle travel arrangements, itineraries, and logistics for domestic and international trips with accuracy and attention to detail.
• Oversee departmental events and offsite planning, including budget management and seamless execution.
• Support cross-functional collaboration with Recruiting, Program Management, IT/Security, and other operational teams to ensure smooth workflows.
• Maintain confidentiality and exercise excellent judgment when handling sensitive information.
• Anticipate executive needs, resolve scheduling conflicts, and provide proactive operational support in a fast-paced environment.

Benefits

• Anticipated base salary range: $92,000 - $105,000 per year, with potential variable compensation.
• Fully remote role with monthly work-from-home stipend.
• Flexible vacation policy and family planning support programs.
• 401(k) match, dental, medical, vision, and life insurance coverage.
• Equity participation opportunities.
• Learning and development program to explore industry trends and personal growth.
• Supportive and inclusive workplace culture prioritizing employee well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed