Executive Assistant to the CEO
About The Position
Ava Health is hiring a high-performing Executive Assistant to work directly with our CEO. This is a critical role for someone who operates with precision, moves fast, and takes ownership. This is not a traditional EA position. You will act as a strategic partner to the CEO, managing priorities, driving execution, and ensuring nothing falls through the cracks. You will be responsible for managing the CEO’s time, communication, and daily operations. You will bring structure to a fast-moving environment, anticipate needs before they arise, and execute at a high level without constant direction. If you are proactive, detail-oriented, and communicate with clarity, this role is built for you.
Requirements
- 3–7 years experience supporting a CEO or senior executive
- Strong written and verbal English communication
- Exceptional attention to detail and organization
- Highly proactive with strong ownership mindset
- Able to manage multiple priorities without missing details
- High discretion and professionalism
- Tech-savvy: Google Workspace, Notion, Slack, Zoom, CRM tools
- Based in the Philippines with a reliable remote setup
Responsibilities
- Manage and optimize CEO’s daily schedule and priorities
- Prepare daily briefs and ensure readiness for all meetings
- Anticipate conflicts and proactively solve them
- Own and manage CEO inbox
- Draft and respond to emails on behalf of the CEO
- Track follow-ups and ensure timely responses
- Coordinate all meetings across internal and external stakeholders
- Align calendar with priorities and protect focus time
- Ensure meetings are purposeful and well-prepared
- Prepare agendas and materials
- Take notes and track action items
- Drive follow-ups and accountability across teams
- Plan and manage domestic and international travel
- Build detailed itineraries and manage all bookings
- Plan events, dinners, and key engagements
- Manage logistics and guest coordination end-to-end
- Manage personal scheduling and key reminders
- Coordinate gifts, special dates, and personal logistics
- Track CEO-led initiatives and ensure execution
- Build and improve systems (Notion, workflows, trackers)
- Conduct research and present clear summaries
Benefits
- Work directly with the CEO in a high-impact role
- Fast-paced, growth-focused environment
- Opportunity to build systems and influence operations
- Long-term, full-time remote position
- Competitive compensation
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
