Executive Assistant to SVP

The University of Kansas Health System•Kansas City, KS

About The Position

The Executive Assistant to the Senior Vice President will provide administrative support at a high level, exercising independent judgment and discretion relative to matters of significance to the organization, along with the authority to act with minimal supervision. This role serves as a key communicator to all level of staff on behalf of the SVP. These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Requirements

High School Graduate
Bachelors Degree in related field of study from an accredited college or university.
OR 8 or more years of executive assistant or related experience as an equivalent to the degree.
High level ability to plan, organize, analyze, and coordinate data/information and activities.
High level ability to function independently, make valid judgments to ensure the integrity of operations and exhibit initiative in the completion of tasks.
Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
Considerable knowledge and skill in using the computer and with MS Office.
Ability to establish and maintain effective working relationships within and external to the Health System.
Outgoing personality with high service orientation.
Ability to work in a stressful environment and capable of coping with complex situations.
Ability to handle highly sensitive information with complete discretion and confidentiality.

Nice To Haves

Knowledge of Lean principles for Healthcare
Event planning experience is preferred.

Responsibilities

Manages work and project work flow in office
Demonstrates competence in the areas of critical thinking, interpersonal relationships, customer service and technical skills.
Composes and prepares correspondence.
Is proficient in the setup of the audio-visual equipment in the Executive Boardrooms and other Executive Conference Rooms.
Serves as a key communicator to all level of staff on behalf of the SVP or VP, as required, and coordinates and disseminates communication to large audiences as needed, capability of navigating complex and sensitive communication circumstances
May serve as a liaison to other departments, agencies and outside vendors as appropriate.
Completes special projects as assigned by SVP and/or VP.
High level ability to plan, organize, analyze and coordinate data/information and activities.
Functions independently at a high level, makes valid judgments to ensure the integrity of operations and exhibits initiative in the completion of tasks
Manages and maintains highly sensitive information with complete discretion and confidentiality
Maintains current knowledge related to applicable statues, regulations, guidelines and standards necessary to perform job duties.
Complies with the requirements of the Code of Conduct, Corporate Compliance Plan and Compliance Policies and Procedures, including training requirements and the Records Retention Plan.
Participates in compliance activities under the direction of the Department Manager and Corporate Compliance Officer.
Develops and maintains a collaborative team approach with support staff members and executives built on regular communication, shared decision-making and results oriented problem solving.
Coordinates and manages the calendar for the SVP and/or VP.
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.