Executive Assistant to the CEO

Automox•Tampa, FL

16h•$65,000 - $80,000•Remote

About The Position

Are you ready to own something big? Automox is turning IT admins into IT heroes by replacing traditional tools with our award winning cloud-native endpoint management platform. Our product works autonomously and so do our teams. We value a ‘one team’ mentality where everyone’s unique skills contribute to an environment that encourages collaboration and ownership. At Automox you’re enabled to do your best work, grow your career, and have an impact that will be noticeable. WE ARE A_TOMOX… all that’s missing is U! If you naturally think three steps ahead, bring calm to complexity, and take real pride in making leaders more effective, this role is for you! We’re seeking a highly proactive, detail-obsessed Executive Assistant who operates at the intersection of executive operations and experience design. As a trusted partner to our CEO and leadership team, you’ll manage priorities, internal events, optimize executive calendars, coordinate board engagement, oversee T&E, and ensure seamless day-to-day operations across a growing software company. This role is equal parts strategic thought partner, operational anchor, and event quarterback. You’ll anticipate needs before they surface, keep the leadership team aligned and organized, and take full ownership of planning and executing impactful company offsites and internal events that bring our team together.

Requirements

5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Experience supporting senior executives, ideally in a startup or small company environment
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Proven ability to handle confidential information with discretion
Comfort juggling multiple priorities and shifting deadlines

Nice To Haves

Experience in a software or technology company
Event planning or offsite/retreat planning experience
Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar
Experience working with distributed or hybrid teams
Proactive and anticipatory
Calm under pressure and solutions-oriented
Adaptable and comfortable with ambiguity
Collaborative, friendly, and professional
Takes pride in making leaders and teams more effective

Responsibilities

Serve as a trusted partner to the CEO, managing calendars, meetings, travel, and communications
Coordinate scheduling and logistics for the leadership team as needed, including quarterly offsites
Prepare meeting materials, agendas, notes, and follow-ups
Help prioritize incoming requests and ensure critical items are handled efficiently
Act as a point of contact between the CEO, internal teams, and external partners
Track action items, deadlines, and key initiatives to help leadership stay aligned
Assist with internal communications and documentation
Support special projects and ad-hoc initiatives as needed
Help improve internal processes and workflows as the company grows
Plan and execute company offsites, leadership retreats, and internal events (virtual and in-person)
Manage logistics including venues, travel, lodging, agendas, vendors, catering, and budgets
Partner with leaders to design agendas that support team alignment and company goals
Ensure events run smoothly from planning through execution and follow-up
Maintain timelines, checklists, and post-event retrospectives