Executive Assistant to the COO

ShopMy•New York, NY

1d•$75,000 - $85,000

About The Position

We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our COO at ShopMy. This is a high-trust, high-impact role at the center of how the company operates and scales. You will play a critical role in increasing executive leverage and ensuring that priorities translate into action. From managing complex schedules and high-volume communications to supporting cross-functional initiatives and leadership rhythms, you’ll help create focus, clarity, and momentum across the organization. The right person will bring sharp judgment, exceptional organizational instincts, and the ability to operate with both precision and discretion. If you are energized by being at the center of a fast-moving environment, take pride in being exceptionally reliable, and naturally think several steps ahead, this role offers a rare opportunity to grow alongside a company building something enduring. This role is also a proven launchpad. Previous Executive Assistants have grown into broader strategic and operational roles within 1.5–2 years. It’s an ideal opportunity for someone early in their career who wants to understand how a high-growth startup truly runs — not from the sidelines, but from inside the room where decisions are made.

Requirements

Bachelor’s Degree with 1+ year of professional experience in a relevant field; experience working in a startup or high-growth company preferred
Outstanding organizational and communication skills
Expert in Google Suites, Zoom & Microsoft Office
Team-first mentality
Superb client centricity
History of creative problem solving

Responsibilities

Serve as the trusted right hand to the COO, ensuring her time, communication, and focus are aligned with top company priorities
Own complex scheduling and calendar management across multiple time zones, anticipating needs and handling logistics with little oversight
Manage high-volume inboxes - drafting and responding to emails when appropriate, surfacing what matters, and keeping communication flowing seamlessly
Prepare briefing materials, synthesize information across departments, take clear and actionable notes, and drive follow-up on key decisions
Coordinate domestic and international travel - including flights, accommodations, and detailed itineraries - and occasionally travel to key events or offsites
Act as a liaison with internal teams, external partners, investors, and press, ensuring smooth communication and high standards across every interaction
Support board prep, leadership meetings, monthly business reviews, and company-wide communications
Contribute to internal culture by supporting team-wide events, leadership offsites, and key company moments
Maintain strict confidentiality and exercise strong judgment in high-stakes or sensitive situations