Executive Assistant to the President

University of Nevada Reno • Reno, NV

1d

About The Position

The University of Nevada, Reno seeks candidates for the Assistant or Executive Assistant to the President. This role reports to the Chief of Staff, and serves as a primary support administrator for the President of the University of Nevada, Reno (UNR). This position plays a crucial role in various aspects of business operations within the President's Office. Key responsibilities include serving as a resource for faculty and staff, managing inquiries, complaints, and problems, coordinating travel arrangements, establishing procedures, implementing operational changes, and overseeing the President's schedule. Additionally, the role involves managing meetings and appointments, attending university functions, and handling the logistics of visitors. This position is also involved in activities related to the Board of Regents, Chancellor, and NV System of Higher Education. This includes attending meetings, organizing and preparing Board of Regents meetings, working with the Office of General Counsel, and managing university operations for quarterly Board of Regents meetings. In the realm of project research, the Assistant initiates research, report writing, and recommendations based on minimal direction, conducts interviews and policy research, and provides analysis to resolve issues and respond to inquiries. Fiscal administration responsibilities involve managing budgets, planning accounts, preparing reports, auditing accounts, and developing annual and biennial budgets in consultation with leadership. The individual also keeps leadership informed of activities within accounts, analyzes reports, and makes recommendations for reallocation of funds. In terms of human resources and leadership, the Assistant organizes cross-training and skill enhancement, coordinates faculty searches, oversees payroll and personnel activities, assists with onboarding, ensures compliance with personnel and regulations, and handles the preparation and submission of requested reports. Regular communication with the Director of Special Projects and Chief of Staff is maintained to keep them informed of changes in personnel issues and governing regulations. For more information about the Office of the President, please visit: https://www.unr.edu/president

Requirements

• Assistant to the President Bachelor’s Degree and two (2) years or Master’s degree and one (1) year of related work experience. Related Experience: Supporting and working with senior-level managers.
• Executive Assistant to the President Bachelor’s Degree and four (4) years or Master’s degree and two (2) years of related work experience. Related Experience: Serving as the direct assistant to a senior-level manager.
• Driver’s license

Responsibilities

• Serving as a resource for faculty and staff
• Managing inquiries, complaints, and problems
• Coordinating travel arrangements
• Establishing procedures
• Implementing operational changes
• Overseeing the President's schedule
• Managing meetings and appointments
• Attending university functions
• Handling the logistics of visitors
• Attending meetings related to the Board of Regents, Chancellor, and NV System of Higher Education
• Organizing and preparing Board of Regents meetings
• Working with the Office of General Counsel
• Managing university operations for quarterly Board of Regents meetings
• Initiating research, report writing, and recommendations based on minimal direction
• Conducting interviews and policy research
• Providing analysis to resolve issues and respond to inquiries
• Managing budgets
• Planning accounts
• Preparing reports
• Auditing accounts
• Developing annual and biennial budgets in consultation with leadership
• Keeping leadership informed of activities within accounts
• Analyzing reports
• Making recommendations for reallocation of funds
• Organizing cross-training and skill enhancement
• Coordinating faculty searches
• Overseeing payroll and personnel activities
• Assisting with onboarding
• Ensuring compliance with personnel and regulations
• Handling the preparation and submission of requested reports
• Maintaining regular communication with the Director of Special Projects and Chief of Staff

Benefits

• Health insurance options including dental and vision
• Generous annual, sick leave, long term disability and life insurance
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments
• Faculty Senate is the principal representing body for faculty
• No state income tax!
• Grants-in-Aid for Faculty Employees
• Faculty Dual Career Assistance Program
• Retirement plan with 19.25% contribution matched by the University

What This Job Offers

• Job Type: Full-time
• Career Level: Executive