Executive Assistant - Hybrid

The Cigna Group•Bloomfield, CT

4d•Hybrid

About The Position

The Cigna Group is looking for a highly organized and proactive Executive Assistant to join our Enterprise Clinical organization. This role will provide administrative support for the Chief Medical Officer (CMO) of The Cigna Group, acting as a trusted resource and professional problem solver. In addition to foundational administrative tasks, this role will be responsible for running point on cross-team initiatives to support senior leaders and ad-hoc requests. The ideal candidate will be a self-starter with exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, exhibiting a high degree of discretion, confidentiality, and sound judgment.

Requirements

8+ years of progressively responsible administrative, executive assistant, or project management experience.
Can work independently with minimal direction, exhibit sound judgment, and maintain confidential information.
Impeccable organizational skills with the ability to work in a very high-paced environment and manage multiple tasks.
Previous project management experience is required.
Ability to ruthlessly prioritize critical tasks and remain composed and focused in stressful situations, utilizing customer-centricity skills.
Act with speed and decisiveness. Ability to sum up a situation, gather the necessary information, ask the right questions, and then deliver/act.
Expert-level verbal and written communication skills.
Experience managing calendars, including setting up smaller to larger meetings with multiple cross-enterprise teams. Outlook preferred. Experience using meeting platforms.
Demonstrate flexibility to not only support the direct leader, but also other team members as required.
Ability to work in a virtual workforce and team environment. Build effective networks and relationships to best support leader and perform the role.
Expert skills in Microsoft applications - Word, Outlook, PowerPoint, and Excel with a willingness to learn advanced skills as appropriate.
Ability to troubleshoot technology issues in partnership with Technology partners.
Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

Responsibilities

Perform diversified and confidential administrative duties for the Enterprise CMO and senior leadership as assigned, utilizing broad and comprehensive experience, skills, and knowledge of organizational policies and practices.
Execute on complex scheduling requests that will include varying leadership levels across the enterprise, including the Enterprise Leadership team as well as various senior leadership forums. Act with speed, accuracy, and efficiency to complete requests.
Coordinate and project manage visits to Cigna offices for C-suite leaders. Project management tasks include: Planning the visit agenda, working with local teams on logistics, facilitating technology and food & beverage needs, partnering with travel and meeting services, sending out invites, etc.
Own the calendar for the CMO and ensure an efficient and feasible schedule, prioritizing as needed to manage the leader’s time effectively in a schedule and environment of competing demands. Make last-minute calendaring decisions based on priority and business needs using sound judgment.
Build effective relationships and work closely with internal partners to perform key tasks. This includes peer administrative and executive assistants, executive IT support, corporate internal communications, corporate travel/aviation, etc.
Act as administrative lead for department meetings; includes scheduling, logistics, and technology needs.
Handle travel arrangements for leaders and prepare and settle expense accounts. Ensure that all plans are managed seamlessly and coordinate related arrangements.
Anticipate problems and needs before they happen and proactively work to resolve and/or address them.
Schedule and organize meetings, including Webex and conference calls to be hosted by CMO and/or direct reports (i.e., booking training rooms, posting materials to SharePoint, sending pre-reads to participants) as required.
Plan and coordinate onboarding activities as needed for new leadership and team members.
Maintain and coordinate department distribution lists and SharePoint/file systems.
Order equipment and supplies using the portal supply system.
Manage department space planning in conjunction with the office Real Estate team.
Manage department vendor payment activities, track and approve invoices, and assume delegate responsibilities for travel and expense entries for the leader using Concur.