V101 - Executive Assistant

Job Duck

1d•Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: This role is a key support position designed to help a growing legal practice operate more efficiently while delivering an excellent client experience. As an Executive Assistant with Job Duck, you will manage day-to-day administrative operations, keep communication organized, and ensure clients move smoothly through the intake and onboarding process. Your work will directly impact the firm’s ability to focus on client delivery, legal work, and business development. This role is ideal for someone who enjoys bringing structure to busy environments, takes initiative without being asked, and approaches client interactions with empathy and professionalism. You will thrive if you are detail-oriented, proactive, and motivated by helping others succeed behind the scenes.

Requirements

organizational and time management skills
Proactive and self-directed work style
Ability to prioritize and manage multiple tasks
Clear and professional written communication
High attention to detail and follow-through
Compassionate, empathetic, and non-judgmental approach to client interactions
Ability to work independently while collaborating with a small team
Fast learner

Responsibilities

Create, update, and maintain SOP documentation
Follow up with clients to maintain strong relationships and smooth workflows
Respond to scheduling and pre-sales inquiries
Handle calendar management, scheduling, and appointment coordination
Draft and send professional email responses on behalf of the firm
Assist with intake forms and follow up on incomplete submissions
Perform ongoing data entry and administrative support tasks
Support client onboarding and manage the sales pipeline
Send documents, engagement letters, and follow up to ensure signatures and payment completion
Manage and organize email inboxes to ensure priority client communications are addressed promptly