Executive Assistant

Medica • Minnetonka, MN

9h • Hybrid

About The Position

The Executive Assistant provides advanced administrative support to a Vice
President and the broader department, serving as a lead resource to other
administrative staff. This role coordinates complex schedules, prepares meeting
materials and reports, arranges travel, and acts as a key point of contact for
internal and external partners. The position operates with minimal supervision
and plays a direct role in supporting team objectives through strong
organizational judgment and administrative expertise. Perform other duties as
assigned.

Requirements

• High school diploma or equivalent.
• At least 4 years of related administrative experience.

Nice To Haves

• Ability to maintain a regular work schedule.
• Ability to support a Vice President–level leader.
• Experience functioning as a lead administrative resource.
• Experience supporting senior or executive‑level leaders.
• Familiarity with coordinating cross‑departmental processes or workflows.

Responsibilities

• Coordinate executive and team calendars, schedule meetings, manage logistics, and support department activities
• Serve as a primary point of contact for internal and external partners, handling communication, issue resolution, mail distribution, and IT tickets for the team
• Support onboarding of new staff, including first‑day coordination (with on‑site support in Madison when applicable) and assisting with required licensing
• Prepare reports, presentations, and materials to support leadership and departmental needs
• Arrange travel accommodations and itineraries; manage light events and occasional lunches as needed
• Provide guidance and support to other administrative staff while exercising sound judgment in managing complex administrative functions
• Ensure overall operational readiness through supply ordering, inventory management, and day‑to‑day office coordination

Benefits

• competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED