Arts, Design, Emerging Tech - Executive Assistant
About The Position
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. This Executive Assistant will provide support to an Executive across Arts, Design, and Emerging Technology. The ideal candidate will have a passion for the art world. Additionally, the assistant is willing to immerse themselves, potentially take on larger opportunities as requested, and clearly able to communicate with agents, executives, clients, peers etc. The Executive Assistant is an integral role that will help to manage the logistics and information flow of the Executive’s life. The ideal candidate is highly organized, detail-oriented, thoughtful, service-minded, proactive and knows how to comport themselves with a broad array of partners, employees, and A-level clients; someone who can significantly contribute to the culture and the success of the team. Please note this role is not for candidates seeking the Agent career path.
Requirements
- 4+ years of professional administrative or equivalent experience
- Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure
- Attention to detail, strong organization and problem-solving skills are a must
- Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
- Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel. Teams and Zoom
- Ability to anticipate needs and execute time-sensitive matters
- Team oriented and able to communicate and collaborate with employees at all levels
- Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
Responsibilities
- Manage and organize complex and demanding calendar
- Responsible for administrative duties including, but not limited to, handling heavy phones, scheduling travel, preparing presentations, coordinating client meetings, note taking and following up on meeting action items, and preparing expense reports
- Serve as the first point of contact with internal and external stakeholders including clients, agents, architects, artists, and key industry executives
- Track and meticulously maintain grids of data and execute excellent follow-up and follow through
- Assist with special projects, research, and compiling information as needed
- Stay up to date on current events within the entertainment landscape, especially as it relates to Entertainment, Technology, AI, and the Art world
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
