Executive Assistant, , NBC & Telemundo New York Duopoly

NBCUniversal • New York, NY

2d • Onsite

About The Position

NBCUniversal is seeking an Executive Assistant to support the President and General Manager of the NY Duopoly (WNBC & WNJU) Proactively manage and coordinate a complex, high-volume calendar and scheduling needs Schedule and coordinate all internal and external meetings Partner with the President & General Manager and Department Heads on assigned projects and initiatives. Coordinate travel arrangements Process and track expense reports and reimbursements Plan and coordinate Town Hall meetings and other large-scale events Handle sensitive and confidential information with the highest level of discretion, including talent contracts and related materials Maintain accurate and up-to-date contact lists and filing systems Provide professional phone coverage at all times, using sound judgment to prioritize urgent matters Ensure punctual, regular, and reliable attendance Responsible for the conference room bookings Assist the President & General Manager with special projects and ad hoc initiatives as needed

Requirements

• 2+ years of experience as an Executive Assistant supporting senior-level executives and their teams
• Excellent problem-solver, consistently taking initiative and exhibiting strong resourcefulness
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office (Outlook, Word, Excel), with the ability to create clear, compelling presentations in PowerPoint
• Ability to successfully multi-task and meet deadlines

Nice To Haves

• College degree preferred
• Friendly with professional and positive demeanor, phone etiquette
• Proactive, flexible, self-starter with a boundary less approach to working within a team
• Ability to maintain confidentiality
• Must be proficient in Microsoft Teams, Outlook, Word, PowerPoint, etc.
• Must be able to build presentation decks
• Ability to multi-task
• Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Responsibilities

• Proactively manage and coordinate a complex, high-volume calendar and scheduling needs
• Schedule and coordinate all internal and external meetings
• Partner with the President & General Manager and Department Heads on assigned projects and initiatives.
• Coordinate travel arrangements
• Process and track expense reports and reimbursements
• Plan and coordinate Town Hall meetings and other large-scale events
• Handle sensitive and confidential information with the highest level of discretion, including talent contracts and related materials
• Maintain accurate and up-to-date contact lists and filing systems
• Provide professional phone coverage at all times, using sound judgment to prioritize urgent matters
• Ensure punctual, regular, and reliable attendance
• Responsible for the conference room bookings
• Assist the President & General Manager with special projects and ad hoc initiatives as needed

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees