Executive Assistant - Shockwave Medical
About The Position
Johnson & Johnson is hiring for an Executive Assistant – Shockwave Medical to join our team. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque. Position Overview The Executive Assistant will provide administrative support to the Vice President, Sales North America and Zone Vice Presidents of Sales in the US. This person will be responsible for completing tasks to ensure accuracy, timeliness, and quality of deliverables. Conducts administrative support to facilitate executive's ability to effectively lead the organization. Communicates with sales employees, management, external business contacts, and vendors in a courteous and professional manner. Organizes and records data to support coordination of presentation materials and other documentations in a variety of formats. Provides meeting planning and scheduling support, coordinating venues, materials, and technology support. Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.
Requirements
- Five or more years’ experience in a high-level coordinator or event planning role
- BA/BS or equivalent experience
- Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful & efficient, with a high level of professionalism is crucial to this role
- Demonstrates expert knowledge of Microsoft applications including Outlook, Word, PowerPoint and Excel
- Adaptable – adapts to changes in the work environment while managing competing demands; is able to deal with frequent change, delays or unexpected events; can work under pressure and will little supervision
- Proactive – highly motivated self-starter, proactive thinker, organized, detail oriented.
- Communicator – advanced interpersonal skills, both verbal and written
- Confident – confidence to interact with senior and executive level management
- Discrete – identify sensitive information and maintain confidentiality with tact and discretion
- Collaborative – contribute to a positive, collaborative, and innovative work environment
Nice To Haves
- Experience supporting commercial and sales functions desired; medical device company experience preferred
Responsibilities
- Coordination of sales-related internal and customer-facing activities – ensuring effective and purposeful scheduling, and collaborating as needed with others on the coordination of presentations, dinners, and events.
- Provide on-site logistical support as needed during internal and external events, conferences, and sales meetings.
- Manages or assists with special event planning including site selection and/or restaurant identification, coordinating contracts, sending meeting confirmations, preparing and distributing meeting materials, etc., for select Sales leadership meetings (Sales Leadership Meeting, Regional Sales Leadership meetings, National Sales meeting, etc.).
- Coordination of virtual/in-person monthly sales meetings; manage development of slide presentation and materials, provide technical support / help moderate the meetings.
- Manages travel and reconciles expense reports for sales leadership.
- Initiates purchase requisitions submissions, and contract drafting and submissions and new vendor setup/onboarding as needed.
- Assists in preparing budget spreadsheets and tracking expenses for sales organization activities.
- Triage requests, responding or referring issues to others as appropriate; independently and proactively manages administrative functions related to team's responsibilities.
- Composes and manages correspondence on behalf of the sales leadership, especially follow-up and thank-you letters to customers, physicians, Key Opinion Leaders, etc., reinforcing SWAV’s image and professionalism through polished and professional communications and interactions.
- Plans, organizes and manages multiple calendars; works with other support functions, and other key stakeholders/staff to determine priorities and resolve schedule conflicts.
- Responsible for maintaining the sales organization chart for use with key stakeholders.
- Proactively manages special projects.
- Ensures key stakeholders are apprised of project progress as necessary.
- Additional administrative tasks as needed to support the business.
Benefits
- Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
- This position is eligible to participate in the Company’s long-term incentive program.
- Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period10 days
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
- For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
