Executive Assistant, Hillsboro, Oregon or Chicago, Hybrid

Huron • Hillsboro, OR

5d • $70,000 - $80,000 • Hybrid

About The Position

The Executive Assistant will be responsible for providing comprehensive administrative support to senior leadership, ensuring the efficient management of their schedules, correspondence, and daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will act as a trusted partner, handling sensitive and confidential information with professionalism. This is a hybrid role and Hillsboro, Oregon or Chicago, Illinois are the office locations. Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks. Normally received little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.

Requirements

• 3-5 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment.
• Advanced technical skills with Outlook, Word, Excel, and PowerPoint.
• Familiarity with online travel tools, and time and expense reporting process.
• Strong organizational skills, high-level prioritizing and multi-tasking skills.
• Excellent written and verbal communication skills.
• High degree of flexibility.
• Hillsboro, Oregon location or Chicago, Illinois location is required

Nice To Haves

• Bachelor’s Degree preferred.
• Salesforce a plus.

Responsibilities

• Maintain and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate conflicting requests with guidance from executive, ensuring efficient time management for the executive.
• Organize and coordinate meetings, including booking both onsite/offsite meeting rooms, drafting and editing materials with little to no direction, managing catering services and taking detailed meeting minutes if necessary.
• Act as the first point of contact for the executive, managing all incoming and outgoing communications, including emails, phone calls, and messages.
• Coordinate communications between the executive and internal/external stakeholders.
• With little to no direction from executive, arrange and coordinate complex travel itineraries (both domestic and international), including flights, accommodations, and ground transportation.
• With little to no direction/oversight from executive, create, review, and edit reports, meeting agendas, presentations, professional correspondence and other documents.
• Prepare, track, and submit expense reports for the executive and ensure compliance with company expense policies while ensuring timely reimbursement.
• Under the direction of the Facilities Department, oversee office operations, including supplies management, technology needs, and event planning.
• Be main point of contact for office related questions and communications, including maintaining office Teams site.
• Coordinate and manage projects on behalf of the executive, ensuring timely completion and alignment with organizational goals.
• Organize and balance multiple tasks and projects based on determined priorities and strong organizational skills.
• Anticipate the executive's needs and proactively address potential issues or roadblocks with the executive to determine next steps.

Benefits

• Huron Consulting Group offers a competitive compensation and benefits package including medical, dental, and vision coverage to employees and dependents; a 401(k) plan with a generous employer match; an employee stock purchase plan; a generous Paid Time Off policy; and paid parental leave and adoption assistance.
• Our Wellness Program supports employee total well-being by providing free annual health screenings and coaching, bank at work, and on-site workshops, as well as ongoing programs recognizing major events in the lives of our employees throughout the year.
• All benefits and programs are subject to applicable eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level