Executive Associate II, US Marketing

Bristol Myers Squibb • Princeton, NJ

1d

About The Position

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. The Executive Associate provides administrative support to the Vice President, Executive Director, and Directors of the US Commercial Marketing team. We are looking for a dynamic, performance driven, well organized and flexible individual who thrives in a fast-paced environment, with proven skills prioritizing and multi-tasking to work on a US launch brand. Aside from being able to work independently and make decisions on behalf of the VP regarding calendar and travel events, the Executive Associate must be able to perform project focused duties and understand how to work professionally with matrix teams. Confidentiality is crucial to this position. Job Description Performs highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, preparing expense reports, supporting recruiting activities, onboarding and offboarding, Bravo, etc. Responsible for the organization and planning of meetings. Resource to full marketing team for Workday, IT, budget and expense questions. Anticipates needs of managers and takes appropriate steps to produce desired outcome with minimal assistance from supervisor. Ensures manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads). Prioritizes activities and acts based on an understanding of department objectives, and business needs. Anticipates key issues and implements action plans based on changing priorities and commitments. Be able and willing to adapt to constant changes and can quickly course correct when necessary. Demonstrates strong decision-making capability to guide assigned projects to successful conclusions and meet deadlines. Maintains professional and technical knowledge by remaining current with BMS continuous learning modules. Learns new systems to support team, including submissions and maintenance for Sharepoint, Microsoft Teams, etc. Supports team culture. Exhibits a positive work attitude, high productivity and a collaborative approach with other administrative assistants and partners across organizational levels and functions.

Requirements

• At least 8 years of administrative experience with significant experience supporting an executive and large team.
• Strong interpersonal skills in dealing with all levels of management internally and externally.
• Strong communication skills including excellent verbal and written skills.
• Proven ability to handle sensitive information or situations with confidentiality, discretion, diplomacy and good judgment.
• Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail.

Responsibilities

• Performs highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, preparing expense reports, supporting recruiting activities, onboarding and offboarding, Bravo, etc.
• Responsible for the organization and planning of meetings.
• Resource to full marketing team for Workday, IT, budget and expense questions.
• Anticipates needs of managers and takes appropriate steps to produce desired outcome with minimal assistance from supervisor.
• Ensures manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).
• Prioritizes activities and acts based on an understanding of department objectives, and business needs.
• Anticipates key issues and implements action plans based on changing priorities and commitments.
• Be able and willing to adapt to constant changes and can quickly course correct when necessary.
• Demonstrates strong decision-making capability to guide assigned projects to successful conclusions and meet deadlines.
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
• Learns new systems to support team, including submissions and maintenance for Sharepoint, Microsoft Teams, etc.
• Supports team culture.
• Exhibits a positive work attitude, high productivity and a collaborative approach with other administrative assistants and partners across organizational levels and functions.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.
• Eligibility Disclosure: The summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed