Executive Associate II

Bristol Myers Squibb • Princeton, NJ

3d

About The Position

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. Executive Associate II, US Immunology & Cardiovascular Commercialization (ICV) The Executive Associate II provides full administrative support to the Senior Vice President, US ICV Commercialization and basic administrative support to the Executive Director, US ICV Strategy & Operations. We are looking for a dynamic, performance driven, well organized and flexible critical and strategic thinker with proven prioritization and multi-tasking skills who thrives in a fast-paced environment. Aside from being able to work independently and make decisions on behalf of the SVP regarding calendar and travel events, the Executive Associate II must be able to perform project focused duties and understand how to work professionally with matrix teams. In addition, the candidate will provide leadership to and advocacy for a large, highly experienced and well-established group of administrative professionals in the ICV Commercialization organization. The Executive Associate II sits on the US ICV Leadership Team and is considered an ICV Key Stakeholder. Confidentiality is crucial to this position. Job Description: Performs highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, preparing expense reports, supporting recruiting activities, onboarding and offboarding, Bravo, etc. Responsible for the organization and planning of meetings. Resource for Workday, IT, budget, and expense questions. Anticipates needs of managers and takes appropriate steps to produce desired outcome with minimal assistance from supervisor. Ensures manager’s preparedness for meetings e.g., assemble meeting materials, assist with PowerPoint presentations & pre-reads). Prioritizes activities and acts based on an understanding of department objectives, and business needs. Anticipates key issues and implements action plans based on changing priorities and commitments. Be able and willing to adapt to constant changes and can quickly course correct when necessary. Demonstrates strong decision-making capability to guide assigned projects to successful conclusions and meet deadlines. Maintains professional and technical knowledge by remaining current with BMS continuous learning modules. Learns new systems to support team, including submissions and maintenance for Share point, Microsoft Teams, etc. Supports ICV Commercialization overall team culture. Exhibits a positive work attitude, high productivity and a collaborative approach with other administrative assistants and partners across organizational levels and functions.

Requirements

• At least 8 years of administrative experience with significant experience supporting an executive and large team.
• Strong interpersonal skills in dealing with all levels of management internally and externally.
• Strong communication skills including excellent verbal and written skills.
• Proven ability to oversee sensitive information or situations with confidentiality, discretion, diplomacy, and good judgment.
• Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail.
• In depth knowledge of company internal systems, policies, and procedures.
• Must be proficient in Microsoft Office, Outlook, Concur, SAP, purchasing systems and Workday.

Responsibilities

• Performs highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, preparing expense reports, supporting recruiting activities, onboarding and offboarding, Bravo, etc.
• Responsible for the organization and planning of meetings.
• Resource for Workday, IT, budget, and expense questions.
• Anticipates needs of managers and takes appropriate steps to produce desired outcome with minimal assistance from supervisor.
• Ensures manager’s preparedness for meetings e.g., assemble meeting materials, assist with PowerPoint presentations & pre-reads).
• Prioritizes activities and acts based on an understanding of department objectives, and business needs.
• Anticipates key issues and implements action plans based on changing priorities and commitments.
• Be able and willing to adapt to constant changes and can quickly course correct when necessary.
• Demonstrates strong decision-making capability to guide assigned projects to successful conclusions and meet deadlines.
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
• Learns new systems to support team, including submissions and maintenance for Share point, Microsoft Teams, etc.
• Supports ICV Commercialization overall team culture.
• Exhibits a positive work attitude, high productivity and a collaborative approach with other administrative assistants and partners across organizational levels and functions.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed