R_338710 Executive Office Coordinator

Marsh McLennan

1d • $120,000 - $145,000 • Onsite

About The Position

We are seeking a talented individual to join our Executive Administration team team at Marsh. What can you expect? The Executive Office Coordinator will play a critical role in supporting the day-to-day operations of the Office of the CEO at Marsh. While the core focus of the role is administrative, the position offers unique exposure to senior leadership, high-level operations, and strategic initiatives across the firm, with an opportunity for growth in responsibilities and project ownership over time. This role is ideal for a highly organized and detail-oriented individual who handles confidential information with discretion and operates with both professionalism and polish. The Coordinator will be mentored by the Executive Office Administrator, with support and direction from the Chief of Staff. The role is in-person in our NYC office. The hours of the role are the hours of the CEO. What is in it for you? Join a prestigious company with a strong brand, an exceptional track record of success for clients and commitment to support the communities in which we work Become part of a collaborative culture where colleagues work together towards shared goals that advance the firm and serve our clients Immerse yourself in a team that highly values collaboration, innovation, and the power of strong partnerships Enjoy regular engagement with Marsh executive leaders and other influential internal and external stakeholders Take advantage of the exciting opportunities for growth, professional development that our dynamic organization offers Make a meaningful contribution to the success of our company and the work we do for our clients Receive a competitive compensation package, including bonus potential, as well as a comprehensive benefits package that includes medical, dental, and vision insurance, life insurance, and a generous 401k match and contribution

Requirements

• Experience in executive-level support, operations, or coordination
• Ability to manage complex calendars and travel arrangements with precision
• Exceptional organizational skills and attention to detail
• High degree of discretion and professionalism
• High degree of emotional intelligence
• Ability to build trust and work effectively with senior stakeholders
• Strong written and verbal communication
• Proficiency in Microsoft Office suite
• Proactive mindset, with the ability to anticipate needs and solve problems before they arise

Nice To Haves

• Ability to evidence how you’ve made a tangible contribution to success within a collaborative, team-oriented role
• Positivity, solutions orientation that welcomes the opportunity to make a difference to others and accept direction and guidance where necessary
• Resourceful team player with the ability to work independently
• Ability to collaborate and build relationships
• Track record in project management
• Experience providing support to a senior executive or CEO within a large complex corporate environment is preferred but not essential

Responsibilities

• Provide Administrative Support for the CEO
• Manage the CEO’s daily calendar, including scheduling meetings, managing conflicts, and anticipating changes
• Serve as the first point of contact for scheduling-related inquiries and meeting logistics
• Organize briefing materials for meetings in coordination with the Executive Office Administrator
• Act as a point of coordination between the CEO’s office and internal/external stakeholders
• Facilitate Travel and Events
• Coordinate domestic and international travel for the CEO, in coordination with the Executive Office Administrator, including the preparation of detailed itineraries
• Support Executive Office team on CEO’s event coordination and preparation
• Drive Operational Support
• Maintain and update internal documents to support office workflows
• Monitor and organize incoming meeting invitations, prep materials, and logistics requests
• Support Executive Office team with ad-hoc tasks
• Collaboration
• Work closely with Executive Office Administrator to ensure seamless execution of the CEO’s schedule, commitments, and projects

Benefits

• competitive compensation package, including bonus potential
• comprehensive benefits package that includes medical, dental, and vision insurance, life insurance, and a generous 401k match and contribution
• professional development opportunities
• interesting work and supportive leaders
• vibrant and inclusive culture
• range of career opportunities, as well as benefits and rewards to enhance your well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed