Executive & Office Support Specialist

Topaz HR • East Hanover, NJ

6d • $80,000 - $100,000 • Onsite

About The Position

Our client, a fast-growing company in the commercial real estate/investment space, is seeking a versatile Executive & Office Support Specialist. This multi-functional role combines reception responsibilities, executive-level administrative support, and light office management. While the role touches several areas, the primary focus is supporting the executive team and ensuring smooth daily operations.

Requirements

• Proven experience supporting C-level executives or in administrative office roles.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion, judgment, and professionalism.
• Comfortable working across multiple functions with flexibility and adaptability.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.

Responsibilities

• Serve as the first point of contact for the office, greeting visitors and managing incoming calls and emails professionally.
• Provide high-level administrative support to the CEO and other executives, including calendar management, scheduling, travel coordination, and correspondence.
• Draft, proofread, and manage documents, presentations, and reports.
• Assist with special projects, meeting coordination, and executive follow-ups.
• Handle confidential information with discretion and professionalism.
• Manage light office operations, such as ordering supplies, coordinating maintenance, and keeping the office organized.
• Proactively identify ways to improve administrative processes and workflow.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed