Executive Operations Coordinator

Unified Women's Healthcare • Lone Tree, CO

8d

About The Position

Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.
Provides enterprise-level operating support to the Executive Leadership Team by coordinating core executive forums, strengthening governance and operating rhythm, and ensuring decisions and actions translate into timely execution. Performs high-touch meeting orchestration, materials readiness, and action tracking across cross-functional priorities—creating consistency, momentum, and visibility for the organization’s strategic agenda.

Requirements

• High School Diploma required. Bachelor's degree is preferred.
• Executive support scope: 10+ years supporting VP/SVP/C-suite leaders (direct support or enterprise forums) with demonstrated ability to operate with executive presence.
• Operating rhythm ownership: Experience owning an end-to-end operating cadence (e.g., monthly/quarterly reviews, steering committees) including pre-reads, run-of-show, decision logging, and follow-through.
• Stakeholder management: Demonstrated ability to influence and drive closure across 10+ cross-functional stakeholders without direct authority (examples: chasing actions, resolving conflicts, aligning pre-reads).
• Synthesis + writing: Ability to produce executive-ready outputs (crisp notes, action summaries, agendas, comms) with minimal edits; strong business writing skills.
• Problem-solving in ambiguity: Proven track record of creating structure from ambiguity (e.g., building templates/processes, improving workflows) and proactively anticipating needs.
• Project coordination: Experience managing lightweight program/project plans (trackers, dependencies, risks/issues) and escalating appropriately.
• Tool excellence: Advanced proficiency in Microsoft 365 collaboration (SharePoint permissions/structure, Teams channels, version control) and comfort learning new tools quickly.
• Service + resilience: Demonstrated ability to operate in a high-volume, high-urgency environment during peak cycles (Board/AOP) and flex hours as needed for critical meetings.

Responsibilities

• Coordinates enterprise forums (ELT + cross-functional): builds agendas/run-of-show, confirms attendees, manages pre-read process, and ensures meeting readiness.
• Captures decisions and action items in real time during enterprise meetings; assigns owners/dates, publishes follow-ups, and maintains decision/action logs.
• Supports cross-functional 2026 priority workstreams through meeting coordination, materials preparation, stakeholder alignment, and action-item tracking to keep execution on pace.
• Reinforces governance and operating rhythm: maintains cadence map (MOR/AOP/ELT/Sponsor cycles), scheduling windows/standards, and helps clarify roles/decision rights through consistent meeting processes.
• Coordinates scheduling and execution of core enterprise forums (e.g., MOR, AOP) in partnership with Sponsor EA team; resolves complex multi-party scheduling and sequencing dependencies.
• Supports Board meeting preparation and execution with CEO EA: logistics coordination, materials compilation, version control, and follow-up tracking on Board actions/requests.
• Cross-trains to support multiple executives during PTO coverage/peak periods to ensure continuity (meeting coordination, forum coverage, follow-ups).
• Attends periodic training sessions.
• Other duties as assigned

Benefits

• Medical, dental, and vision plans, fertility benefits, and supplemental insurance options.
• Vacation, personal days, and paid holidays to help you recharge.
• 401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs).
• Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage.
• Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection.
• Opportunities and resources to support your career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED