Executive Operations Manager

Dow Jones•New York, NY

1d•$110,000 - $130,000

About The Position

The Executive Operations Manager is responsible for the end-to-end planning, coordination, and execution of the CEO's internal and external meetings, client entertaining, and strategic engagements. This role ensures that every interaction is thoughtfully designed, seamlessly executed, and fully supported with the context and preparation required for the CEO to be successful.

Requirements

7+ years of experience in executive support, events management, operations, or a related role
Proven ability to manage complex schedules and high-stakes engagements with attention to detail
Strong research, writing, and briefing skills
Excellent organizational, communication, and interpersonal skills
Ability to exercise discretion, sound judgment, and confidentiality
Comfortable working in a fast-paced, high-expectations environment

Nice To Haves

Experience supporting C-level executives
Background in events, hospitality, consulting, or executive operations
Strategic thinker with a strong execution mindset

Responsibilities

Partner with the Office of the CEO to design and execute high-impact internal and external engagements, including meetings, dinners, events, and strategic connections
Translate high-level business objectives into thoughtfully planned engagements, from ideation through execution
Advise on the format, attendees, timing, and setting of engagements to maximize impact and outcomes
Manage all logistical and administrative aspects of CEO engagements, including scheduling, invitations, venues, travel coordination, agendas, and follow-ups
Coordinate with internal teams, external partners, and stakeholders to ensure flawless execution
Anticipate needs and proactively resolve issues before they arise
Prepare comprehensive briefing materials for the CEO ahead of meetings and engagements
Research attendees and organizations to provide relevant background, context, and key talking points
Ensure the CEO has all necessary information, materials, and objectives clearly outlined in advance
Serve as a primary point of contact for internal and external stakeholders, alongside the Deputy Chief of Staff related to CEO engagements
Build trusted relationships across teams and with senior-level external partners
Track outcomes and feedback from engagements to refine future planning
Improve systems, templates, and processes related to executive engagements and briefings