Executive Personal Assistant (Exciting Opportunity!)

#twiceasnice Recruiting•Buffalo, NY

11d•$70,000 - $75,000

About The Position

Our client is seeking a highly capable Executive Personal Assistant to support a dynamic, high-profile managing partner in Buffalo, NY. This is a unique, hands-on opportunity for someone who thrives in a fast-paced environment where proactive problem-solving is essential. You will serve as their true right hand by anticipating needs, managing priorities, and ensuring both professional and personal responsibilities run seamlessly. To succeed, you must be well organized, forward-thinking, and confident in your ability to take ownership. Ideal candidates are natural problem solvers who move quickly, communicate clearly, and take pride in creating order and calm for the executive they support. This opportunity is especially exciting for someone who enjoys variety, values culture, and wants to make a meaningful impact by supporting meaningful work.

Requirements

2+ years of executive or personal assistant experience required
Experience supporting a fast-paced professional required
Experience managing calendars, scheduling, and professional correspondence required
Strong proficiency with Microsoft Office, including Excel, required
Willingness to handle personal tasks and pet care required

Responsibilities

Manage complex calendars and schedules while protecting designated focus and meeting days
Anticipate executive needs and proactively handle tasks before they arise
Coordinate professional and personal travel, including detailed itineraries and documentation
Prepare packing lists and travel documents
Assist in the planning of events, fundraisers, and community initiatives
Own day-of event logistics and vendor coordination
Prepare briefing materials and provide support for media interviews and speaking engagements
Handle personal errands and lifestyle coordination with discretion and efficiency
Maintain organized digital and physical filing systems and tracking tools
Oversee vendor coordination, gifting initiatives, and ongoing administrative priorities
Coordinate pet vet visits, grooming, and care