Executive Protection Coordinator

NBCUniversalNew York, NY
8d$27 - $35Onsite

About The Position

The NBCUniversal Global Security Operations team is seeking a proactive, detail-oriented Executive Protection Coordinator to support the planning and execution of executive protection operations for Comcast and NBCU C-suite executives. The ideal candidate will have exceptional organizational and time management skills, strong communication abilities, and the capacity to work independently in a fast-paced environment. This role will collaborate and coordinate closely with NBCU’s Media Security, Business Continuity & Crisis Management (BCCM), and Intelligence & Investigations teams to ensure the safety and security of executives during travel, protection missions, and special events.

Requirements

  • Bachelor’s degree in related field
  • Minimum 2 years of relevant experience maintaining and coordinating a senior executive’s phone, calendar, work and travel schedules
  • Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
  • Exemplary interpersonal skills including a professional in-person and virtual presence

Responsibilities

  • Coordinate and manage daily schedules including calendar appointments, contacts, travel arrangements, internal meetings, and external appointments to ensure smooth operations.
  • Oversee and coordinate multiple concurrent travel arrangements, missions, and events, ensuring seamless execution and alignment with organizational objectives.
  • Schedule and organize a high volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars, prioritize requests, and adjust scheduling as needed.
  • Arrange domestic and international vendor security support.
  • Adapt to changing priorities by demonstrating flexibility, poise, patience, and persistence in rescheduling meetings and adjusting plans.
  • Track and collate Executive Protection metrics (costs, resources utilized, security vendors supporting etc.)
  • Process and reconcile expense reports in compliance with policy guidelines; manage P-card transactions and route invoices for approval.
  • Coordinate complex meetings and large team events, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and tracking follow-up actions.
  • Manage internal communications through messaging tools to keep teams informed and engaged.
  • Liaise with executive drivers, air operations, and senior executive assistants supporting C-suite and senior leaders in GSO.
  • Prepare and edit presentations, agendas, spreadsheets, and reports to support executive and team needs.
  • Compile and facilitate reporting of operational data and metrics using tools such as PowerBI and Excel.
  • Organize and maintain executive files, both physical and electronic, ensuring accessibility and confidentiality.

Benefits

  • This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service