Export Specialist

OSI Systems, Inc•Andover, MA

About The Position

Rapiscan Systems designs, manufactures and markets security and inspection systems worldwide. Our products range from handheld metal detectors to Real Time Tomography used to inspect baggage, cargo, people, vehicles and other objects for people, weapons, explosives, drugs, money, and other contraband. Rapiscan Systems security and inspection devices can be found in a wide range of locations such as, airports, border crossings, railway stations, seaports and terminals, government and military installations and nuclear facilities. The Export Specialist performs administrative duties in support of activities related to the shipping of finished goods, receiving of incoming materials, and inventory accuracy. Communicates and coordinates with transportation companies. Handles routine questions and problems and maintains open communication with other departments throughout the shipping/delivery cycle. Confirms the accuracy of all freight quote, export paperwork to include; commercial invoices, SLI (shippers letter of instruction), DG (dangerous goods) documentations, and ACE filings. Transacts all shipment in our ERP system and files and distributes paperwork, as necessary. Maintains records per government regulations. Responsible for ensuring effective import and export compliance at multiple business units falling under assigned scope, in accordance with U.S. and international import and export laws and regulations and Rapiscan Systems import and export compliance policies and procedures.

Requirements

High School diploma
Minimum 4 years’ experience with international shipping
General knowledge of ERP systems
General knowledge of inventory control
Strong Microsoft Excel / Outlook/communication skills
Pallet jack operation
Ability to lift a maximum of 50lbs.

Responsibilities

Create, fulfill and close production orders
Communicate with clients and shippers and resolve any complaints.
Prepare shipping quotes for customers.
Negotiate shipping fees with couriers.
Addressing and resolving shipment and inventory issues.
Must have excellent Customer Service skills
Works independently without direct management.
Monitoring shipments, costs, timelines, and productivity.
Ensuring the safe and timely pick-up and delivery of shipments.
Request freight quotes from approved carriers for all shipments
Complete all required shipping documents
Daily interaction with cross-functional teams to include; compliance, sales operations, and order fulfillment team
Transact all receipts and/or shipments in ERP system
Perform daily cycle counts
Maintain 5S in Shipping/Receiving Area
Receive incoming materials, supplies, and equipment
Verifies PO receipts against PO hard copy to confirm material is correct and rejects any discrepant material
Process all incoming material, supplies, and equipment in ERP system
Pick and pack customer orders to 100% accuracy
Must be computer proficient and comfortable with Word, Excel, Outlook and willing to learn our software.
Maintain an accurate record of shipment information
Assist in the training of entry-level employees
Operate pallet jack or forklift

Benefits

You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP).
OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits.
In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty.
Full-Time salaried employees are entitled to flexible time-off.

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