External Partnerships Coordinator

Utah State University • Logan, UT

1d

About The Position

The External Partnerships Coordinator is responsible for planning, coordinating, and executing events and outreach initiatives that strengthen the organization’s visibility, stakeholder relationships, and mission impact. Operating with moderate autonomy, this role independently manages multiple initiatives concurrently and exercises sound judgment in planning, prioritization, and problem ‑ solving to deliver high ‑ quality engagements. Working across organizational functions and with a broad range of external partners—including academic, industry, community, and funding stakeholders—the External Partnerships Coordinator serves as a primary point of contact for events and outreach activities. The role manages logistics, communications, and execution for in ‑ person, virtual, and hybrid events, and supports promotion, documentation, and reporting to meet organizational, funder, and compliance expectations. While the position has no direct supervisory responsibility, it will manage vendors, contractors, or temporary staff to ensure successful outcomes. Through effective management and continuous improvement of processes and practices, the External Partnerships Coordinator plays a key role in advancing organizational awareness, engagement, and strategic partnerships.

Requirements

• 2–4 years of relevant experience in: Event coordination or management Outreach, engagement, or communications Program or project coordination

Nice To Haves

• Bachelor’s degree preferred
• Relevant professional experience in external partnerships, outreach, events, stakeholder engagement, communications, or a closely related field.
• Demonstrated experience coordinating and cultivating external relationships with partners such as academic institutions, industry organizations, community groups, or funders.
• Proven ability to manage multiple events or outreach initiatives concurrently, exercising judgment in planning, prioritization, and execution.
• Strong experience serving as a primary point of contact for external stakeholders, with an emphasis on responsiveness, professionalism, and relationship continuity.
• Experience working cross‑functionally with internal teams to align partnership and outreach activities with organizational goals.
• Demonstrated ability to track engagement activities, outcomes, and follow‑up actions, and prepare summaries or reports for leadership or funders.
• Ability to recognize partner needs and opportunities and connect them to appropriate internal teams or initiatives.
• Familiarity with event management tools, CRM systems, scheduling platforms, or tracking databases is preferred.
• Demonstrated ability to manage details, deadlines, and competing priorities in a dynamic environment.
• Experience working in a nonprofit, research, academic, government, or mission‑driven organization.
• Familiarity with branding, accessibility, and quality standards for public‑facing events and materials.

Responsibilities

• Oversee, plan, and execute in-person, virtual, and hybrid events aligned with organizational goals
• Manage event planning and logistics including timelines, budgets, venues, vendors, travel, and technology platforms
• Coordinate outreach and engagement activities with academic, industry, community, and funding partners
• Serve as a primary point of contact for event participants and external stakeholders
• Consult with internal teams to develop event agendas, materials, and promotional content
• Support promotion of events through digital channels and stakeholder communications
• Track participation, outcomes, and feedback for events and outreach initiatives
• Prepare reports and documentation to support leadership, funder, and compliance requirements
• Ensure events and outreach activities meet branding, accessibility, and quality standards
• Contribute to process improvements and best practices for events and outreach operations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level