Facilities Coordinator

Muon Space•San Jose, CA

1d•$69,000 - $85,000•Onsite

About The Position

Muon seeks a Facilities Coordinator for our San Jose, CA office. In this role, you will be responsible for managing day-to-day operations and maintenance of company facilities, including visitor management, workspace functionality, and facility-related vendor relationships while ensuring safe, efficient, and compliant work environments. Important: This role requires on-site presence Monday through Friday from 8:00AM - 5:00pm.

Requirements

Must be able and willing to reliably work in our San Jose office 5 days per week from 8:00AM - 5:00 PM during assignment (This role does not offer a WFH option)
1-2 years of corporate or retail operations experience
Good written communication skills
Computer literacy, including experience in Google Workspace and Slack
Familiarity with stringent visitor registration policies and systems (iPad, The Receptionist, Envoy and ITAR knowledge is a plus. )
Proactively identify and resolve issues, taking personal accountability for solutions and follow-through
Ability to adapt to a dynamic environment

Nice To Haves

Associate's degree or equivalent experience
Experience working with ticket management software (Asana, Jira a plus)

Responsibilities

Manage the front door and oversee Muon’s guest check-in process, ensuring a smooth and positive experience for all visitors.
Maintain end to end employee experience including but not limited to cafe, snacks, collaboration areas.
Receive USPS. Scan and email documents to the appropriate department.
Building security: conduct a daily perimeter check before leaving to ensure the security of our facility. Creation and issuing of corporate badges
Building Safety - Stay vigilant with ADA compliance and building compliance.
Coordinate with vendors and internal colleagues to get them onsite if facility issues arise.