Facilities & Fleet Coordinator

DOCOMO PACIFIC INC

About The Position

At DOCOMO PACIFIC, we believe in connection—bringing people, innovation, and opportunity together to shape a brighter future for our island communities. Rooted in the values of excellence, respect, trust, and teamwork, we are powered by the spirit of Ina’fa’maolek—working together for the greater good. As a Facilities and Fleet Coordinator you’ll play a key role in supporting the seamless operation of our facilities and fleet services. Reporting to the Facilities & Security Operations Manager, you will coordinate maintenance, security, and vendor services across company locations, while also managing essential administrative functions and compliance documentation. You'll oversee physical access, workplace safety, and vehicle logistics—ensuring our environments and assets are safe, efficient, and well-managed. This role is ideal for a self-starter with strong organizational skills, a passion for operational excellence, and a willingness to roll up your sleeves. From coordinating building maintenance and supporting physical security, to managing DBIDS applications and facilitating defensive driving training, your work keeps our people moving and our spaces thriving.

Requirements

Strong organizational and time management skills with the ability to prioritize multiple tasks.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
Ability to maintain accurate records and documentation with attention to detail.
Knowledge of procurement processes, vendor management, and basic inventory control.
Understanding of workplace safety protocols and facility maintenance procedures.
Basic proficiency in handling tools and equipment for minor facility tasks.
Strong problem-solving skills and the ability to take initiative in resolving issues.
Ability to manage sensitive and confidential information with professionalism and discretion.
Ability to communicate effectively with internal and external stakeholders.
High School Diploma or GED required.
At least two years’ experience in facilities, security, or fleet coordination.
Valid Guam Driver’s License
Must have reliable transportation, as there is regular travel between company locations and secured job sites.
Occasional after-hours availability for emergency response may be necessary.

Nice To Haves

Experience with fleet management and coordination is a plus.

Responsibilities

Provide administrative support to the Facilities & Security Operations Manager for day-to-day operations.
Assist with scheduling and coordinating routine maintenance, emergency repairs, and service requests for facilities.
Obtain and compare vendor quotations for facility-related supplies, maintenance, and services.
Coordinate and escort vendors performing scheduled services on-site to ensure compliance with company policies and security protocols.
Ensure compliance with site-specific and regulatory security protocols.
Maintain accurate records and documentation for facility management, security operations, and fleet services.
Process purchase requests and orders through the company’s procurement system while tracking expenditures.
Manage inventory, distribute facility supplies and personal protective equipment (PPE), and ensure stock levels are maintained.
Assist with issuing, replacing, and deactivating employee ID badges and access credentials.
Administer and monitor physical access to secured areas for associates and approved vendors as needed.
Conduct and document routine inspections to identify workplace safety hazards and recommend corrective actions.
Respond to inquiries received via the JIRA portal and email in a timely and professional manner.
Assist with filing and maintaining documentation internally, with external vendors, and with government agencies to ensure compliance and record-keeping accuracy.
Support space planning and workplace setup for new hires, relocations, or reorganizations.
Maintain compliance with safety regulations and company protocols related to building access and incident response.
Oversee the DBIDS (Defense Biometric Identification System) application process, including submission, tracking expirations, terminations, and renewals.
Perform additional duties as assigned to support facility and security operations.
Maintain inventory and records for company vehicles, including assignments, registration, insurance, and maintenance logs.
Coordinate repairs, inspections, and servicing with authorized providers to ensure vehicle reliability and compliance.
Support fleet management processes, including tracking vehicle assignments, maintenance logs, and related transactions.
Monitor fuel usage reports, mileage, and telematics data to optimize fleet performance.
Facilitate onboarding/offboarding of fleet assignments in collaboration with HR and field supervisors.
Coordinate and facilitate defensive driving classes for employees to promote road safety, compliance, and risk mitigation.
Respond to employee inquiries through the JIRA portal and email, ensuring prompt and accurate resolutions.
Reconcile benefit invoices, verify accuracy, and submit them for processing in a timely manner.
Assist in organizing HR initiatives, events, and employee engagement activities as needed.