Facilities Maintenance Coordinator

Warner Bros. Discovery•Burbank, CA

About The Position

This position reports to the Executive Director of Studio Services and Manager Facilities Maintenance, assists with the maintenance of Main Lot stages and building exterior and interior facilities requests, including: preventative maintenance, inspections, restorations, modifications, and special projects as needed. In addition, this position assists with: Supporting the executive director and manager in the field, on production project scouts, maintenance projects, emergency incidents, early morning, nights and weekend coverage Attending /leading walk throughs with vendors and trades Coordinating vendor schedules, access and pre-approvals Monitoring Status/Progress if Maintenance requests & work orders Providing maintenance work notifications, logistical paperwork and compliance documentation to internal trades and external vendors Performing and documenting Stage inspections prior to and between production occupancy Performing and documenting Production office space turnover inspections This position works closely with various departments including Safety, Fire, Construction and Utility Services to ensure protocols are followed for projects and partners with Studio Operations department managers on client needs, ensuring building, stage and backlot maintenance requests and projects are completed within budget and timeline. Your Role Accountabilities Working autonomously at times, this position may serve as the initial point of contact with vendors for Studio Services projects and may be coordinating and leading on site walkthroughs with trades for job creation. This position will be working with the utility and construction teams on project management, maps and interfacing with vendors. Coordinates with Studio Operations, Utilities and Facilities Maintenance Construction groups to perform Stage inspections and coordinates schedules for repair work in-between productions at both Main Lot & Ranch Reviews work requests at both Main Lot & Ranch facilities to determine the level of staffing is needed so that work can be completed. Conducts meetings and follows up on status of project timelines and communicates across the studio to facilitate and coordinate access for work to be completed. Performs Job walks throughout the studio main lot facility to identify needed work, and review status of current work, meets with department heads at job sites on lot for updates on projects, whether landscaping, paint, roofing, construction and/or environmental.

Requirements

College preferred.
5+ years of working experience in a studio or campus environment working with multiple constituents, preferred
Technical equipment experience required: PC, Excel 40%, Word 10%, Cell Phone, Plotter
Excellent ability to communicate (verbal and written), confident and poised while discussing issues with quick problem-solving skills and ability to build consensus while in meetings or otherwise.
Ability to be on-call nights/weekends in case of emergency response and/or production support needs
Ability to read floorplans and maps
Ability to prioritize in a fast-paced environment
Ability to track multiple projects
Familiarity with Construction processes including defining scope, evaluating estimations, work scheduling, etc.

Nice To Haves

Software Experience Preferred: Planon 40% and Xytech 10%

Responsibilities

Supporting the executive director and manager in the field, on production project scouts, maintenance projects, emergency incidents, early morning, nights and weekend coverage
Attending /leading walk throughs with vendors and trades
Coordinating vendor schedules, access and pre-approvals
Monitoring Status/Progress if Maintenance requests & work orders
Providing maintenance work notifications, logistical paperwork and compliance documentation to internal trades and external vendors
Performing and documenting Stage inspections prior to and between production occupancy
Performing and documenting Production office space turnover inspections
Coordinates with Studio Operations, Utilities and Facilities Maintenance Construction groups to perform Stage inspections and coordinates schedules for repair work in-between productions at both Main Lot & Ranch
Reviews work requests at both Main Lot & Ranch facilities to determine the level of staffing is needed so that work can be completed.
Conducts meetings and follows up on status of project timelines and communicates across the studio to facilitate and coordinate access for work to be completed.
Performs Job walks throughout the studio main lot facility to identify needed work, and review status of current work, meets with department heads at job sites on lot for updates on projects, whether landscaping, paint, roofing, construction and/or environmental.