Facilities Manager, Hospital Operations, College of Veterinary Medicine: UTIA

University of Tennessee • Knoxville, TN

1d • Onsite

About The Position

The College of Veterinary Medicine invites applicants to apply for the position of Facilities Manager. The Facilities Manager supports the Facilities Director in overseeing the daily operations, maintenance, and safety of all building systems and services. This role ensures facilities run efficiently, meet regulatory standards, and provide a safe, functional, and positive environment for employees, visitors, and stakeholders. The Veterinary Medical Center is operational 24 hours a day, 7 days per week, and 365 days per year. Occasional weekend, evening, or holiday work may be required of this position.

Requirements

• Education: High school diploma
• Experience: 8 years of experience in facilities, maintenance, or property management, or an equivalent combination of education, training and experience.
• Knowledge of building systems (HVAC, electrical, plumbing).
• Strong organizational and problem-solving skills.
• Excellent communication and customer service abilities.
• Proficiency with maintenance management software (CMMS), Microsoft Office and CAD related software.
• Ability to handle physical tasks and respond to facility issues outside standard hours when needed.
• Attention to detail.
• Time management skills.
• Team collaboration skills.
• Reliability and initiative.
• Knowledge of Safety rules, regulations, procedures, etc.
• Vendor and project coordination skills.

Nice To Haves

• Education: Associates or Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field

Responsibilities

• Supervisory Leadership: Provide daily supervision, scheduling, and direction to the following personnel: Building Maintenance, Preventive Maintenance and Shipping & Receiving/Grounds Maintenance personnel. Conduct performance evaluations, coaching, and professional development for assigned staff. Ensure all team members follow safety procedures, work standards, and departmental policies. Coordinate staffing, workload distribution, and coverage to support operational needs. Promote a positive, service-oriented, and collaborative team culture.
• Operations & Maintenance: Collaborate in the coordination and supervision of maintenance activities for HVAC, electrical, plumbing, and other building systems. Respond to maintenance requests and ensure issues are resolved promptly and effectively. Coordinates preventive maintenance programs to minimize downtime and extend equipment life. Monitor facility conditions and identify areas requiring repair or improvement. Oversee parts ordering for maintenance and repair activities, ensuring timely procurement to support operations. Maintain an organized parts inventory system, track usage, and ensure adequate stock levels of critical components.
• Client Services: Serve as a point of contact for facility-related inquiries from staff and facility. Communicate effectively regarding repairs, disruptions, or building updates. Foster a responsive, service-oriented facilities team culture.
• Vendor & Contractor Management: Coordinate with external vendors and contractors for building repairs, cleaning, landscaping, and specialty services. Participate in reviewing vendor performance and ensuring service-level agreements are met. Support procurement of facility-related supplies and services.
• Administrative & Financial Support: Contribute to budgeting, expense tracking, and cost control efforts. Maintain accurate records of maintenance activities, service reports, and facility documentation. Prepare reports and support facility-related projects and audits.
• Safety & Compliance: Maintain compliance with local, state, and federal health, safety, and building regulations. Promote workplace safety programs, including inspections, incident reporting, and emergency preparedness. Oversee security systems including access control, alarms, and visitor management.
• Space & Asset Management: Facilitate office moves, and furniture installations. Manage facility-related inventory and asset records. Ensure optimal use of workspace and storage areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED