Facilities Project Manager

PacSci•Seattle, WA

2d•Onsite

About The Position

The Facilities Project Manager is in a full-time limited duration position through March 2027, who will oversee critical adjustments and ongoing maintenance of Pacific Science Center’s physical campus. This role is responsible for ensuring PacSci’s physical campus is well-positioned to integrate new developments seamlessly. A key focus will be on space planning and logistics, enabling effective enhancements such as the establishment of a new north entrance, preservation and revitalization of the courtyard, exploration of a new public connection to the south, and the incorporation of new development into existing facilities. To support these objectives, the role will oversee critical infrastructure adjustments, optimize spatial utilization, and coordinate operational logistics. The essential duties and responsibilities listed below will be determined and reviewed by the Director of Facilities. The ideal candidate will have experience in large-scale facilities transitions, asset management, and operational logistics. They must be highly organized, solutions-oriented, and able to work across multiple teams to execute a seamless transformation of both public and administrative spaces while ensuring minimal disruption to ongoing operations.

Requirements

3+ years’ experience in project management, or operations
PMP certification or equivalent project management training.
Proven experience managing large-scale complex projects.
Strong organizational and project management skills, with the ability to manage multiple priorities.
Experience coordinating with internal stakeholders, contractors, and vendors.
Strong leadership and team management skills, with the ability to influence without authority.
Excellent communication and problem-solving abilities.
Knowledge of workplace safety standards and best practices related to moving and storage management.
Proficiency in Microsoft Office, project management tools, and inventory tracking systems
Strategic Thinking: Ability to develop and implement an efficient clean-out strategy.
Execution & Results Orientation: Drives initiative forward with a strong focus on timely completion and impact.
Collaboration & Influence: Works effectively with internal teams and external partners.
Problem-Solving: Anticipates challenges and proactively finds solutions.
Attention to Detail: Ensures accuracy in inventory tracking and logistics planning. Ensure details are not missed through accurate record keeping
Regular communication with others in-person, by phone, and by video conferencing (camera on).
The ability to lift and move items up to 25 pounds occasionally.
The job is on-site at the Pacific Science Center in downtown Seattle full time.

Responsibilities

Lead the planning and execution of assigned facilities and campus improvement projects ensuring projects are delivered on time, within scope, and within approved budgets.
Coordinate project phasing to minimize disruption to daily operations, guest experience, and staff workflows
Rapidly assess and mitigate safety risks across campus to ensure a secure, compliant, and hazard-free environment for staff and guests, particularly in areas impacted by active projects and space transitions.
Address immediate safety issues identified through inspections or audits by implementing short-term protective measures and escalating higher-risk concerns to the Director of Facilities
Establish scheduled for regular and recurring safety audits and process to document findings, prioritize risks, and coordinate timely corrective actions.
Ensure assigned project work complies with applicable safety standards, internal protocols, and regulatory requirements.
Support emergency preparedness and risk mitigation related to construction activity, storage changes, and campus modifications.
Coordinate day-to-day activities of vendors, contractors, consultants, and service providers supporting assigned projects.
Support contract execution by monitoring vendor performance, adherence to scope, schedules, and safety expectations.
Serve as an on-site point of contact for project-related vendors, facilitating access, resolving issues, and ensuring work is completed to standard.
Develop and maintain detailed project plans, schedules, budgets, and risk registers for assigned initiatives.
Track milestones, dependencies, and deliverables; proactively identify risks and recommend corrective actions.
Provide regular status updates, documentation, and dashboards to the Director of Facilities and other leadership stakeholders.
Maintain accurate records related to inventories, project costs, vendor work, and asset disposition.
Partner closely with Facilities PM and other Pac Sci stakeholders
Support change management by communicating project impacts, timelines, and expectations clearly to affected teams.
Other duties as assigned